Payroll Specialist

What You’ll Do

• Process payroll for multiple small and mid-sized business clients
• Ensure compliance with federal, state, local, and municipal payroll regulations
• Support multi-state payroll and remote employee payroll compliance
• Prepare and support payroll tax filings
• Register clients with applicable payroll tax agencies
• Handle payroll tax notices, agency correspondence, and resolution support
• Prepare W-2, W-3, 1099, and year-end payroll forms
• Review benefit and fringe benefit taxability
• Maintain accurate payroll records and documentation
• Answer client payroll questions clearly and professionally
• Collaborate with CPAs, accountants, and advisors on payroll-related issues
• Support payroll-related general ledger entries and reconciliations as needed

Qualifications

• 2+ years of payroll processing, payroll tax, or payroll compliance experience
• Knowledge of federal, state, and local payroll regulations
• Experience with payroll tax filings, payroll notices, and agency communication
• Strong attention to detail and accuracy
• Able to manage multiple client payrolls and deadlines
• Professional, service-oriented communication style

Preferred

• Multi-state payroll experience
• Experience with remote employee payroll compliance
• CPA firm, payroll bureau, PEO, or outsourced payroll experience
• Experience with W-2, W-3, 1099, and year-end payroll reporting
• Bookkeeping or payroll accounting experience
• QuickBooks Online experience

Benefits

• Competitive salary
• Medical, dental and vision insurance with coverage starting on your first day (minimum 30 hours/week)
• Eligible for ESOP/employee ownership opportunity
• Hybrid work options
• 8 paid holidays and generous PTO (prorated for part-time team members)
• HSA with employer contributions
• Life insurance and disability coverage
• 401(k) with monthly employer contributions
• Annual salary review and performance-based bonuses
• Professional development and team appreciation events

About the Role

This is not a high-volume payroll processing job. At Kirsch CPA Group, Payroll Specialists are trusted resources for clients and internal team members. You’ll have:

• Fewer clients and deeper relationships
• Compliance-focused work, not just data entry
• Direct collaboration with CPAs and advisors
• A professional, supportive team environment
• The opportunity to be part of an employee-owned firm

Why This Payroll Role Is Different

If you are coming from a payroll bureau, PEO, CPA firm, or in-house payroll role and want more balance, respect, and meaningful client work, this could be a strong fit.

Pay Range

$24 - $30 per hour