Payroll Specialist

Join the Human Resources team and play a pivotal role in delivering accurate, compliant, and on-time payroll for approximately 450 employees. Reporting to the Director, Human Resources, you will own the day-to-day execution of semi-monthly payroll operations, partner closely with HR Generalists on benefit plan administration, annual audits, and compliance reporting, and directly support employees and organizational integrity.

Responsibilities

• Prepare and process semi-monthly payroll end-to-end through an HRIS
• Audit timesheets, deductions, and payroll changes (new hires, terminations, transfers, promotions, compensation updates) to ensure accuracy
• Maintain payroll records and keep procedures current and audit-ready
• Coordinate with vendors and agencies on payroll-related matters
• Manage and reconcile payroll-related items such as tax filings/issuances (including W-2s), billings, and required reporting
• Support or coordinate with external auditors on payroll-related audits
• Collaborate with HR Generalists on benefit plan administration, annual audits, and compliance reporting

Requirements

• Proven ability to process payroll in a multi-state environment with strong knowledge of payroll compliance, including wage and hour considerations
• Experience auditing payroll for accuracy and managing payroll-related tax filings and reporting
• Strong written and verbal communication skills to collaborate across all levels of the organization
• Excellent organizational skills, attention to detail, sound judgment, and ability to maintain confidentiality
• Proficiency with Microsoft Office and HRIS platforms
• Hybrid role based in Irvine, CA
• Home work setup requirements:
  • Internet access via cable or fiber with 40 MB download / 20 MB upload
  • Wired Ethernet connection required (wireless connections and hotspots are not permitted)
  • A designated room for an office or steps taken to protect company information
  • Ability to maintain a HIPAA-compliant workstation and use appropriate security techniques to protect confidential/protected data

Qualifications

• Bachelor’s degree in Human Resources or a related field plus 2–4 years of experience, or 6–8 years of experience with an emphasis on generalist and payroll responsibilities (preferred)

Skills

• Nice to Have:
  • Experience processing payroll in multi-company, multi-state environments with varied compensation packages
  • Familiarity with compliance areas such as ERISA, IRS Section 125/cafeteria plans, FMLA, COBRA, OSHA, I-9 requirements, and EEO reporting
  • Experience providing Paycom guidance, training, and education to employees and leaders
  • Professional credentials such as PHR, SHRM-CP, or a Payroll Certification

Schedule

• Monday - Friday, 8 am - 5 pm
• 1-2 days per week in-office

Pay

$25-$28 per hour

Benefits

• Medical, dental, and vision insurance options
• Life insurance
• Short-term disability
• 401(k)
• Weekly pay