Payroll Specialist

Responsibilities

• Process three bi-weekly payrolls.
• Provide assistance to employees using Banner Web Time entry and Department Time Entry.
• Prepare benefit deduction schedules and accrual adjustments for 10-month employees.
• Coordinate Faculty Load and Compensation process.
• Maintain payroll calendars in Banner.
• Reconcile leave reports for monthly payroll processing.
• Reconcile vacation balances for all payroll groups.
• Coordinate with 3rd-party tax preparer and Controller to ensure accuracy of tax payments.
• Send Bi-weekly and Monthly payroll information to Equifax.
• Coordinate with the Controller regarding Payroll Monthly closing process.
• Coordinate Graduate Tuition imputed income.
• Post and process journal entries where needed.
• Perform accounting tasks when requested by different areas of the business office.
• Participate in administrative staff meetings and attend other meetings and seminars as required.
• Code weekly and biweekly medical bills and submit to A/P for payment.
• Manage taxability and administration for foreign individuals via Sprintax.
• Process 1042-S forms at year-end.
• Other duties as assigned.

Requirements

Required Qualifications

• Associate’s Degree in Accounting.
• At least 2 years of accounting and payroll experience.
• Exceptionally detail-oriented with the ability to multi-task.
• Customer-focused attitude, with a high level of professionalism and discretion.
• Intermediate skills with MS Office suite, and familiarity with its Google equivalents.
• Strong written and verbal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Interest in understanding and supporting John Carroll’s mission to inspire individuals to excel in learning, leadership, and service in the region and in the world.
• Interest in utilizing AI (Gemini) to improve business processes.

Preferred Qualifications

• BS/BA in accounting or finance.
• Experience with processing Payroll in Banner.
• Experience with leveraging AI (Gemini) to improve business processes.
• General understanding of John Carroll University, Jesuit colleges and universities, and Higher Education to support enrollment, alumni relations, fundraising, and/or internal communications.