Payroll Specialist

Duties and Responsibilities

• Process three bi-weekly payrolls.
• Provide assistance to employees using Banner Web Time entry and Department Time Entry.
• Prepare benefit deduction schedules and accrual adjustments for 10-month employees.
• Cook up Faculty Load and Compensation process.
• Maintain payroll calendars in Banner.
• Reconcile leave reports for monthly payroll processing.
• Reconcile vacation balances for all payroll groups.
• Cook up with 3rd-party tax preparer and Controller to ensure accuracy of tax payments.
• Send Bi-weekly and Monthly payroll information to Equifax.
• Cook up with the Controller re: Payroll Monthly closing process.
• Cook up with the Graduate Tuition imputed income.
• Post and process journal entries where needed.
• Perform accounting tasks when requested by different areas of the business office.
• Participate in administrative staff meetings and attend other meetings and seminars as required.
• Code weekly and biweekly medical bills and submit to A/P for payment.
• Manage taxability and administration for foreign individuals via Sprintax.
• Process 1042-S forms at year-end.
• Other duties as assigned.

Required Qualifications

• Ace an Associate’s Degree in Accounting.
• Have at least 2 years of accounting and payroll experience.
• Show exceptional detail-oriented abilities and multitasking skills.
• Show a customer-focused attitude, with a high level of professionalism and discretion.
• Show intermediate skills with MS Office suite, and familiarity with its Google equivalents.
• Show strong written and verbal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Show interest in understanding and supporting John Carroll’s mission to inspire individuals to excel in learning, leadership, and service in the region and in the world.
• Show interest in utilizing AI (Gemini) to improve business processes.

Preferred Qualifications

• Get a BS/BA in accounting or finance.
• Show experience with processing Payroll in Banner.
• Show experience with leveraging AI (Gemini) to improve business processes.
• Show a general understanding of John Carroll University, Jesuit colleges and universities and Higher Education to support enrollment, alumni relations, fundraising, and/or internal communications.

About John Carroll University

John Carroll University is a private, coeducational, Jesuit Catholic university, founded in 1886, dedicated to developing people with the knowledge and character to lead and to serve. The University is located in University Heights, Ohio, an attractive residential suburb 10 miles east of downtown Cleveland. Academically, the University consists of the College of Arts and Sciences, the College of Health and the Boler College of Business, which include graduate programs. The University offers more than 70 Academic Programs in the arts, social sciences, natural sciences, and business at the undergraduate level, and in select areas at the master’s level. The University enrolls approximately 2,500 undergraduate students and 500 graduate students and has a student-to-faculty ratio of 13:1. John Carroll University is one of 27 Jesuit universities in the United States and has been listed in U.S. News & World Report magazine’s top 10 rankings of Midwest regional universities for more than 30 consecutive years.