Payroll Specialist

Pay

$25.00 - $30.00/hr

About the Role

Jackson Companies is seeking a detail oriented and customer-focused Payroll Specialist to join our payroll team. In this role, you will be responsible for accurately processing payroll for a large, multi-state workforce while ensuring compliance with payroll regulations. The Payroll Specialist partners closely with employees, managers, HR, and Finance to resolve payroll-related issues, maintain employee payroll records, and reconcile payroll data. The ideal candidate is organized, analytical, thrives in a fast-paced environment, and is committed to delivering exceptional customer service while maintaining the highest level of accuracy and confidentiality.

Schedule

Shift: Monday - Friday

Responsibilities

• Process payroll accurately and timely.
• Audit and Validate Payroll Data: Review timecards, attendance, earnings, deductions, and payroll calculations to identify and resolve discrepancies before payroll is finalized.
• Maintain Employee Payroll Records: Update employee information including tax elections, direct deposit, pay rates, deductions, garnishments, and employment status changes.
• Ensure Compliance with Payroll Laws: Maintain compliance with federal, state, and local wage and hour laws, tax regulations, overtime requirements, and company policies.
• Payroll Taxes and Garnishments: Process payroll tax withholdings, child support, tax levies, creditor garnishments, and other court-ordered deductions accurately.
• Respond to employee payroll inquiries: Provide timely, professional support to employees by email, phone, and in person.
• Reconcile Payroll Reports: Balance payroll registers, deduction reports, benefit files, and general ledger.
• Ad Hoc and Off-Cycle Payments: Prepare manual checks, bonus payments, retroactive pay adjustments, corrections, final paychecks, and other special payroll transactions.
• Support Audits and Reporting: Generate payroll reports and provide documentation for internal audits, external audits, benefit reconciliations, and government agencies.
• Other Duties: This position will also be assigned additional duties by their direct manager as needed.

Qualifications

• High school diploma or GED required; associate or bachelor's degree in related field preferred.
• 2+ years of payroll processing experience in a high-volume, multi-state environment.
• Ability to work on-site as needed, position will be hybrid upon completion of training (2 days remote, 3 days in office).
• Experience processing payroll using HR/Payroll systems (UKG systems experience a plus).
• Advanced proficiency with Microsoft Excel, including formulas, lookups, pivot tables, and data analysis.
• Basic understanding of Payroll Laws: FLSA, overtime, SUI & SIT taxes, deductions, 401k earnings and other related technical payroll competencies.
• Proven ability to work in a fast-paced environment with several priorities while being flexible to shift priority.
• A history of working with others to achieve shared goals while taking responsibility for individual actions achieving consistent results.
• Demonstrated strong written and verbal skills with the ability to effectively communicate with all levels within the organization.

Benefits

• Hybrid position (2 days remote, 3 days in office)
• A fun work environment with a family centric environment.
• Competitive compensation, opportunities for career advancement, and flexible work schedules.
• Medical, Vision, and Dental benefits within 30 days
• 401k match, profit sharing, bonuses, and performance-based raises.
• Up to 60% same day pay
• Store and Fuel employee discounts.
• Tuition Reimbursement (up to $5250 a year)
• And more!