Payroll Specialist

About the role

The Payroll Specialist is responsible for planning, organizing, and controlling all aspects of the payroll function. This includes preparing and processing US multi-state weekly / bi-weekly payroll for an excess of 16K team members using SAP, executing pre and post payroll audits to ensure accurate payments, adhering to internal control processes, managing wage garnishments processed by ADP, calculating and processing compensation continuation payments, reconciling and auditing third party inbound/outbound payroll files, managing relationships with third party vendors, critically reviewing and analyzing current payroll processes, recommending changes leading to best-practice operations, updating and documenting processes, coordinating with internal and external auditors, building strong partnerships with customers, and assisting with payroll related projects.

Responsibilities

• Prepare and process US multi-state weekly / bi-weekly payroll for an excess of 16K team members using SAP
• Execute pre and post payroll audits to ensure accurate payments
• Adhere to internal control processes including payroll balancing and other internal control compliance
• Prepare off-cycle payrolls and manual checks as necessary
• Manage wage garnishments processed by ADP
• Calculate and process compensation continuation payments
• Reconcile and audit third party inbound/outbound payroll files
• Manage relationship with third party vendor
• Critically review and analyze current payroll processes and recommend changes leading to best-practice operations; update and document processes
• Cook with internal and external auditors to assist with payroll audits
• Build strong partnership with customers by providing superior service
• Aid with payroll related projects as required

Requirements

• BA/BS or equivalent preferred
• Working ability in SAP, ADP, and Kronos is preferred
• Experience reviewing federal, state, and local payroll tax forms, including quarterly 941s, annual 940s, W[1]2s, W-3s, and 1099s
• Experience reconciling payroll tax filings and resolve discrepancies in a timely manner
• Experience ensuring proper setup and withholding of taxes across multi-state jurisdictions
• Experience managing year-end payroll processes and distribution of all required tax documents to employees and contractors
• Experience coordinating with payroll vendor for the timely distribution of year end forms and any other payroll[1]related mailings
• Knowledge of multi-state US payroll laws and practices required
• Knowledge of Canadian and/or Global payroll laws and practices preferred
• Knowledge of multi-state tax regulations preferred

Qualifications

• Knowledge of multi-state US payroll laws and practices required
• Knowledge of Canadian and/or Global payroll laws and practices preferred
• Knowledge of multi-state tax regulations preferred

Skills

• Ability to work independently and manage multiple tasks simultaneously
• Strong attention to detail and accuracy in data entry and calculations
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite

Benefits

With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including:

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

Pay

The anticipated base pay compensation range for this position is $26.64 – $40.00. This role is eligible for an incentive target of up to % or $ , based on the achievement of individual and company performance objectives in accordance with the current terms of the incentive program which are subject to change.

Schedule

This is a hybrid position based in Lake Forest, IL 2-3 days a week.