Payroll Specialist

At Encore Fire Protection, we are the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day. Our goal is to deliver a superior experience to those who trust us to safeguard what matters most.

About the role

Payroll at Encore moves quickly. With weekly payroll cycles, multiple states, unique job types, prevailing wage requirements, and a steady stream of timecards, accuracy and timing are everything. We are looking for a Payroll Specialist who enjoys staying organized, solving problems early, and keeping payroll running smoothly behind the scenes. You will support all phases of weekly payroll across our growing workforce, ensuring codes are correct, hours are clean, laws are followed, and employees get exactly what they earned. It is a detail-heavy role that requires focus, consistency, and a knack for spotting errors that others might miss.

Responsibilities

• Process timely and accurate weekly payroll including hours collection, wage calculations, adjustments, and distribution.
• Reconcile timecards across multiple offices and ensure hours are coded accurately and compliant with wage laws.
• Maintain secure and accurate payroll records including rate changes, deductions, and vacation balances.
• Serve as the go-to resource for employee payroll questions and provide timely, clear, helpful support.
• Manage payroll deductions including benefits, garnishments, and levies.
• Partner with HR and Finance to ensure employee data is accurate and aligned across systems.
• Assist with identifying opportunities for process improvements, automation, and reporting enhancements.

Requirements

• Two to three years of payroll experience, preferably in a construction, service-based or multi-state environment.
• Experience with certified payroll, prevailing wage, or labor-intensive payroll processes.
• Proficiency in Excel including formulas, pivot tables, and organized data management.
• Familiarity with payroll systems; SAGE experience is a plus.
• Strong attention to detail with the ability to manage weekly deadlines consistently.
• Clear and professional communication skills with the ability to support employees and internal teams.
• A proactive, accountable mindset with the desire to improve processes and maintain high accuracy.

Qualifications

• Bachelor’s degree in Business, HR, Accounting, Finance, or a related field.
• Experience working in a private equity-backed environment or within a scaling, growth-oriented business.

Benefits

• Competitive salary with the opportunity to earn performance-based bonuses.
• Comprehensive medical, dental, and vision coverage.
• Participation in our Fidelity 401(k) plan with a company match.
• Company-paid life insurance policy of $50,000.
• Access to leading-edge web-based productivity tools.

Culture

• Purpose-driven work environment that values results and empowers the team to focus on impactful work.
• Flexible dress code with branded Encore swag provided.
• People-focused culture that encourages experimentation, learning, and collaboration.