Payroll Specialist

Payroll Process

• Maintain accurate employee payroll records.
• Ensure compliance with federal and Iowa payroll tax requirements, including withholding, reporting and unemployment filings and IPERS reporting.
• Verify accurate retirement and benefit deductions, including IPERS, retirement, Insurance, Garnishments, And Other Required Deductions To HR Documentation.
• Support payroll cost allocation and reporting needed for Medicare cost reports, grant reporting, audits and cost-based reimbursement.
• Prepare payroll journal entries, reconcile payroll-related accounts, and assist with month-end, year-end, and audit requests.
• Monitor timekeeping records, validate approvals, maintain audit trails, and support strong internal controls.
• Track payroll-related grant funding requirements when applicable, including time and effort reporting and Single Audit support.
• Respond to employee payroll questions while maintaining strict confidentiality of payroll and personal information.
• Provides AR Deduction list to Business Office after pay run for employee accounts.
• Ensure UKG system is accurate and works with UKG and HR to ensure accurate setup and reporting.

Cross Departmental Functions

• Works closely with Human Resources to ensure system compliance and accuracy.
• New employee setup.

Clinical Performance Criteria

• Demonstrates Clarke County Hospital Standards of Behaviors as well as adheres to hospital policies and procedures and safety guidelines.
• Demonstrates ability to meet business needs of department with regular, reliable attendance.
• Employee maintains current licenses and/or certifications required for the position.
• P practices and reflects knowledge of HIPAA, DIA, DNV, OSHA and other federal/state regulatory agencies guiding healthcare.
• Completes all annual education and competency requirements within the calendar year.
• Is knowledgeable of hospital and department compliance requirements for federally funded healthcare programs (e.g. Medicare and Medicaid) regarding fraud, waste and abuse.
• Bridges any questions or concerns regarding compliance to the immediate attention of hospital administrative staff.
• Takes appropriate action on concerns reported by department staff related to compliance.