Payroll Specialist

Responsibilities

• Provide courteous customer service by responding to payroll inquiries, resolving discrepancies, and/or clarifying procedures for employees, supervisors, and timekeepers.
• Adhere to all government regulations, company policies, union contracts, and department procedures relating to payroll.
• Maintain confidentiality of payroll information.
• Review and confirm personnel changes handled by the Human Resources Department to ensure accuracy for payroll processing.
• Notify the Human Resources Department of any discrepancies.
• Update employee payroll tax exemptions and direct deposit details.
• Import hours and adjustments from the timekeeping system into the ERP system and resolve any discrepancies between the two systems.
• Enter general deduction information into the HRMS system, such as uniform deductions, safety equipment reimbursements, union initiation fees, union dues, and benefit adjustments.
• Reconcile pay information for all payrolls and make necessary corrections.
• Investigate employees without hours and identify the reasons.
• Complete the payroll process and submit the information for review and approval.
• Provide weekly payroll registers to Plant/Ready Mix or Terminal Timekeepers.
• Print checks and advices to location printers, and prepare terminal checks and deposit advices for UPS distribution.
• Maintain hourly and off-cycle payroll check processing logs.
• Perform manual checks and special check runs as requested.
• Prepare check requests to pay weekly invoices for deductions like union dues and uniforms.
• Process and mail third-party garnishment checks for both hourly and salaried payrolls.
• Prepare payment requests for monthly invoices covering deductions like union dues, uniform costs, and various charities.
• Process monthly third-party sick information in the ERP system.
• Process requests for employee information for workers’ compensation claims.
• Process requests for duplicate W-2 Forms.
• Process Unemployment Audit Request Forms.
• Perform special projects as assigned.
• Assist in providing supporting documentation for internal and external audits.
• Aid in year-end processing and distribution of W-2 information.
• Aid in archiving payroll information and preparing files for the New Year.

  Qualifications

  • A HS Diploma or equivalent, and a strong aptitude for math and accounting, are required.
  • An associate’s degree in accounting or another related field is beneficial.
  • Ability to communicate effectively both written and verbally.
  • Team-oriented, including a cooperative, friendly, and helpful attitude.
  • Knowledge of Kronos, Crystal Reports, and Oracle software is a plus.
  • Versatile computer skills a must, including knowledge of MS Office with emphasis on Excel.
  • Must be accurate, well-organized, and able to work in a team environment.

  Pay

  Buzzi Unicem USA offers a competitive salary and excellent benefits including 401k. We are an Equal Opportunity Employer.