Payroll Specialist

Position Summary

The Payroll Specialist supports the accurate and timely administration of payroll in partnership with the Company's Professional Employer Organization (PEO). This role performs payroll audits, timekeeping administration, reconciliations, compliance reporting, and payroll-related recordkeeping to ensure payroll accuracy and compliance with applicable federal, state, and local regulations.

Key Responsibilities

• Enters, maintains, and/or processes information in the payroll system for direct employee and 1099 contractors; information may include hourly rates, salaries, commissions, bonuses or other compensation, hours worked, paid leave, holidays, and other information.
• Processes and reconciles expense reports to ensure accurate posting of expenses to 1099 contractors and employees.
• Ensures compliance with federal, state, and local tax regulation, labor laws and company policies.
• Reviews and audits working hours and paid time off in the timekeeping system for all non-exempt and exempt employees.
• Reconciles balance sheet, payroll journals, and expense reports.
• Performs administrative and record-keeping tasks related to status changes, terminations, and unemployment claims.
• Collaborates with HR, Finance, Sales and other departments to ensure alignment on payroll related matters.
• Audits all final payrolls reports for data integrity and post payroll journals into NetSuite.
• Affords assistance to employees and contractors with payroll and pay-related items.
• Affords assistance to accounting with processing accounts payable checks when needed.

Qualifications & Skills

• Education: High School diploma or equivalent required.
• Payroll, HR, or related certifications are a plus.
• Experience: Three (3) or more years of payroll administration experience required. Experience supporting payroll in a multi-state environment required.
• Experience working with a Professional Employer Organization (PEO), Human Resources Information System (HRIS), or payroll processing platform preferred.
• Experience supporting payroll audits, timekeeping administration, payroll reconciliations, and employee payroll inquiries preferred.
• Proficient in Microsoft Office Suite, including Excel.
• Experience with timekeeping and attendance management systems required.
• Experience with NetSuite or similar enterprise resource planning (ERP) system preferred.
• Experience with DocuSign or similar electronic document management platform preferred.
• Strong attention to detail, organizational skills, and ability to maintain confidential information.
• Ability to effectively communicate and collaborate with employees, managers, Human Resources, Finance, and external vendors.
• Competencies: Excellent verbal and written communication skills. Excellent organizational skills. Excellent attention to detail. Excellent time management skills. Excellent critical thinking and problem-solving skills. Strong analytical and reconciliation skills. Ability to maintain confidentiality and exercise sound judgment. Ability to manage multiple priorities and meet deadlines. Strong customer service and interpersonal skills. Proficiency with payroll, timekeeping, and business software systems.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Occasionally required to walk.
• Occasionally required to reach with hands and arms.
• Occasionally required to bend, lift or climb.
• Occasionally required to talk or hear.
• Finger dexterity required.
• Hand coordination required.
• Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust or focus.

Work Environment

• Office environment
• May involve possible risk of electrical shock

Equal Opportunity Employer

Advanced Oxygen Therapy, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

Data Privacy Notice

We collect and use personal information you provide in your application, such as your name, contact details, and professional experience, to evaluate your qualifications and manage our recruiting process. We may also obtain information from publicly available sources or referrals in connection with recruiting activities. We retain this information for a limited period in accordance with applicable laws and our internal policies. You may request access to, correction of, or deletion of your personal information at any time by contacting us at talentaquisition@aotinc.net.