Payroll Specialist

Key Responsibilities

• Process semi-monthly and off-cycle payroll runs for all employees across multiple states, ensuring accuracy and on-time delivery each cycle.
• Maintain employee payroll records, including new hires, terminations, compensation changes, garnishments, and direct deposit updates.
• Prepare and reconcile payroll reports in Excel, including variance analysis, audit support, and reporting to Finance and HR leadership.
• Respond to employee payroll inquiries via Slack and email promptly and professionally; research and resolve discrepancies as needed.
• Partner with HR on benefits deductions, leave of absence pay, and new hire setup to ensure seamless employee onboarding and changes.
• Support year-end processes including W-2 preparation, payroll tax reconciliation, and coordination with external tax agencies.
• Maintain audit-ready documentation and ensure compliance with federal and state payroll regulations.

Qualifications

• Associate degree required; bachelor's degree preferred
• 5+ years of payroll processing experience; prior experience with Rippling strongly preferred
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data validation; ability to build reporting templates from scratch
• Working knowledge of multi-state payroll tax compliance, wage and hour laws, and federal payroll regulations
• Comfort working in a Slack-first environment; able to manage asynchronous communication and maintain clear documentation
• High degree of discretion and professionalism when handling confidential compensation data
• Experience supporting benefits administration, 401(k) administration, or HRIS integrations a plus; CPP or FPC certification welcomed but not required

Benefits

• 401(k) matching
• Medical, Dental, & Vision insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance

Pay

$65,000 - $80,000 annually