Payroll Specialist

About the role

A.O. Reed, a Legence Company, is seeking a full-time Payroll Specialist in their San Diego, CA Office. This is an in-person position.

Responsibilities

• Accurately tracks, calculates, and submits all monthly union reports, rosters, and benefit contributions to ensure full compliance with active labor agreements.
• Reviews and audits new hire and departure notifications from Spectrum to ensure the 100% accuracy of data entered in the payroll system.
• Updates employee payroll records by entering changes to tax status and employee direct deposit information.
• Responds to employee inquiries regarding payroll.
• Calculate pay for contract personnel and process off-cycle checks, including retroactive pay increases, final paychecks, and corrections.
• Process involuntary deductions such as wage levies or garnishments. Calculate and deduct from employees’ wages in accordance with the order.
• Respond to requests for verification of employment.
• Cookinate paid and unpaid leave with Benefits.
• Recommend process improvements to enhance efficiency.
• Support the implementation of payroll-related initiatives and projects.
• Perform other duties, as assigned.
• Be aware of, comply with, and enforce all Company policies.

  Requirements

  • Experience working with payroll applications; Spectrum/DayForce payroll is preferred or experience with other cloud-based payroll systems (UKG, ADP, Workday).
  • Experience working within Union environments is strongly preferred.
  • Knowledge of applicable federal and state(s) wage and tax laws, and compliance regulations surrounding payroll.
  • Strong proficiency in Microsoft Excel.
  • Strong organizational skills with high attention to detail.
  • Able to function and consistently meet deadlines in a fast-paced environment.
  • Able to prioritize and solve problems.
  • Information must be treated with the utmost confidentiality.
  • Able to provide a high level of customer service in a professional and tactful manner.
  • Strong written and verbal communication skills.

    Preferred Skills

    • Organized: Sense of urgency with the ability to set priorities and build action plans to drive timely execution.
    • Thorough, methodical and result-oriented with great attention to detail.
    • Problem-solving: Able to identify patterns beyond noise or incomplete information by demonstrating a willingness to engage by asking questions and articulating relevant problem statements and drive toward logical conclusions and decision points.
    • Attention to detail, able to segregate beliefs and assumptions from facts.
    • Demonstrate strong judgment to turn information into insights, practical solutions and decision-ready recommendations.
    • Mathematical skills.
    • Good judgment and decision-making skills.
    • Comfortable working cross-functionally within the department.
    • Able to effectively function both independently and as a member of a team.
    • Strong analytical ability.
    • Knowledge of union payroll and reporting.

    Qualifications

    • High school diploma (or equivalent)
    • 4 - 6 years of payroll experience.

    Pay

    Hourly: $25 - $30 (depending on experience).

    This role is also eligible for an annual performance-based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.

    Benefits

    • 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
    • Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
    • Life and Disability Insurance: Eligible for employer-provided Long-Term Disability, Basic Life, and AD&D Coverage, with option to purchase additional coverage per plan terms.
    • Time Off: Vacation is 80 hrs/yr during your first 5 years, then 120 hrs/yr. Unused vacation rolls over up to 80 hrs (years 1–5) and 120 hrs (year 6+). Accrues each pay period, and unused accrued vacation time is paid out at separation per CA law. This is separate from CA sick leave; company holidays per policy.
    • Expenses: Business travel and related expenses reimbursed per company policy.

    About Legence

    Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

    Equal Employment Opportunity

    Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.