Payroll Services Specialist - Nashville, TN

About the role

The Payroll Services Specialist plays a crucial role in ensuring timely and accurate payroll processing for craft and administrative employees. This role supports the weekly payroll cycle by monitoring timesheet submissions, reviewing entries for accuracy and compliance, and aligning data with company policies, union agreements, and wage and hour requirements.

Responsibilities

• Collect, review, and approve employee time across approved timekeeping systems (e.g., paper, Rhumbix, Smart Sheet), ensuring entries are complete, accurately classified, and submitted by payroll deadlines.
• Support of craft worker attestation process and requirements.
• Perform first-pass review of time entries to identify and resolve anomalies, including overtime, double time, and leave hours prior to payroll submission.
• Participate in in-person craft meetings or field discussions as needed to provide payroll guidance and reinforce timekeeping expectations.
• Prepare and submit payroll corrections to Shared Services Payroll, including coordination of payroll overpayment repayments as needed.
• Serve as the primary local payroll point of contact for craft, administrative employees and regional field teams, responding to pay-related inquiries and supporting issue resolution.
• Communicate payroll deadlines, requirements, and expectations to field operations and regional leadership to support timely and accurate payroll processing.
• Support of preplanning, early communication and follow-through for non-normal payroll periods around holidays.
• Prepare and submit payroll corrections to Shared Services Payroll, including coordination of payroll overpayment repayments as needed.
• Coordinate with IT and other support teams as needed to resolve access issues.
• Partner with the Fleet team to support payroll-related adjustments associated with vehicle assignments.
• Partner with People Practice Events Specialists to ensure timely information exchange and accurate payroll system updates related to employee transfers between the Family of Companies.
• Provide operational payroll support related to union agreements and pay practices, including coordination with union representatives as needed to support accurate time reporting, employee classification and payroll readiness.
• Escalate interpretation or compliance-related matters as appropriate.
• Ensure compliance with applicable payroll regulations, wage and hour requirements, union rules, and DPR policies and best practices.
• Maintain confidentiality and integrity of payroll information through adherence to established controls and data governance standards.
• Support business continuity, continuous improvement initiatives, and payroll-related projects as assigned.

Requirements

• Working knowledge of payroll, timekeeping, and wage and hour concepts.
• Familiarity with multi-state payroll environments and unionized workforces preferred.
• Strong attention to detail with the ability to identify discrepancies and resolve issues proactively.
• Proficiency in MS Office applications (Word, Excel, Outlook); intermediate Excel skills preferred.
• Experience with construction payroll practices, job costing, or industry-specific systems, a plus.
• Able to communicate clearly and effectively with field teams and centralized payroll functions.
• Bachelor’s degree in accounting, Business Administration, Finance or Related field preferred.

Additional Information

This role, like all Finance and Accounting roles, will require a background check prior to offer. This position is intended to be based in a local office/jobsite within the assigned region to support field and office teams through in-person partnership. Ability to communicate effectively in both English and Spanish is required.