Payroll/Personnel Analyst

Join the vibrant community at California State University, Long Beach (CSULB), located just three miles from the Pacific Ocean. CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

About the role

Under the general direction of the Assistant Manager, BBS Payroll/Personnel Services, this position oversees all payroll, pertinent personnel transactions, and related documents for over 300 Beach Building Services employees (permanent, temporary, full-time, part-time, intermittent, and student) in an effective and efficient manner.

Responsibilities

• Manages payroll and timekeeping functions by ensuring accurate tracking of employee work hours, leave balances, and timely processing of payroll transactions in compliance with applicable policies and procedures.
• Provides administrative support for personnel-related matters while monitoring and maintaining compliance with employment regulations, collective bargaining agreements, and organizational policies.
• Coordinates recruitment and onboarding activities by assisting with job postings, candidate communications, hiring documentation, and new employee orientation to support a smooth and efficient hiring process.
• Oversees payroll and timekeeping for a diverse workforce, ensuring accurate processing of attendance, overtime, shift differentials, stipends, leaves, and payroll transactions while maintaining compliance with CSU policies, collective bargaining agreements, and university procedures.
• Audits payroll data, reconciles discrepancies, monitors labor costs, prepares management reports, and develops systems to improve data integrity and operational efficiency.
• Serves as a key liaison between departmental staff, Payroll, and Human Resources to resolve timekeeping issues, support compliance requirements, manage attendance records, and administer student payroll programs.
• Provides comprehensive personnel and employee relations support by coordinating appointments, separations, leaves of absence, work schedule changes, and other employment transactions.
• Maintains employee records, oversees leave management and workers’ compensation programs, monitors compliance with medical monitoring requirements, and analyzes workforce trends to support strategic planning and operational decision-making.
• Coordinates department-wide recruitment and onboarding activities, guiding hiring managers and candidates through the hiring process while ensuring new employees receive necessary resources and information.
• Manages sensitive personnel information, maintains workforce data, supports emergency response readiness, provides operational analysis, and contributes to continuous process improvement initiatives while ensuring adherence to all university and departmental policies and procedures.

Department

Beach Building Services (BBS) at California State University Long Beach is dedicated to supporting the university by ensuring the safe operation, maintenance, and development of the campus. BBS provides facilities-based comprehensive support in academics, activities, and event services, contributing to a well-rounded and enriching campus experience for students, faculty, and staff.

Departments within BBS include:

• Environmental Health and Safety
• Energy and Utilities
• Facilities Operations (Service Response, Fiscal Operations, Payroll/Personnel, IT Services)
• Planning and Sustainability
• Mechanical, Electrical and Plumbing (Engineering, Fire Alarm, Electrical and Plumbing Shops)
• Building Trades (Lock, Sign, Carpentry, Paint and Auto Shops)
• Grounds and Landscaping Services
• Custodial Services
• Design and Construction Services

Schedule

1.0 time-base, 40 hours per week. This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Pay

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. The CSU Classification Salary Range for this position is $4,799 (Step 1) - $6,992 (Step 20) per month.

Benefits

At California State University (CSU), we prioritize the health, growth, and success of our employees. To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement.

Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Requirements

• Equivalent to a bachelor's degree and two (2) years of related experience.
• Experience creating and managing operational systems preferred.
• Payroll or HR experience preferred.
• Valid CA Driver License to operate university vehicles preferred.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Skills

This position requires extensive experience in payroll administration, personnel operations, and workforce support within a large and complex organization. Strong analytical skills are essential to audit payroll data, reconcile discrepancies, monitor labor costs, prepare management reports, and develop systems that improve data integrity and operational efficiency. The ideal candidate will have strong organizational, communication, and customer service skills to manage sensitive personnel information and support compliance requirements.

Physical Requirements

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

CSULB is not a sponsoring agency for staff and management positions (i.e., H-1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment.