Payroll Manager

About the role

The Payroll Manager supports payroll operations across Reno, NV and Truckee, CA. This role is non-represented and falls under the Manager Rate of Pay category, with a base salary of $141,939 annually plus discretionary benefits.

Responsibilities

• Manage the bi-weekly, multi-state payroll process for approximately 1,500+ employees, ensuring accurate and timely processing of salaries, bonuses, benefits, taxes, and deductions.
• Review and audit payroll data prior to processing to ensure accuracy and compliance with company policies and regulatory requirements.
• Maintain comprehensive knowledge of federal, state, and local payroll laws, tax regulations, the Fair Labor Standards Act (FLSA), wage and hour requirements, and payroll accounting principles.
• Develop, implement, and continuously improve payroll policies, procedures, and internal controls to enhance efficiency, accuracy, and compliance.
• Administer UKG Pro Payroll and UKG Dimensions (Workforce Management), including system enhancements, testing, documentation, training, and implementation of new functionality.
• Prepare payroll journal entries, reconcile payroll-related general ledger accounts, and resolve discrepancies in partnership with Accounting and Finance to ensure financial accuracy and compliance.
• Lead internal and external payroll audits and ensure accurate payroll reporting.
• Serve as backup payroll processor to maintain business continuity.
• Partner with Accounting, Finance, Human Resources, Legal, and external tax advisors to address payroll compliance matters and legislative changes.
• Write, maintain, and update payroll policies and procedures to ensure strong internal controls and adherence to best practices.
• Proactively identify, investigate, and resolve discrepancies, missing information, and process gaps to ensure payroll accuracy and operational excellence.
• Lead, coach, mentor, and develop payroll team members while fostering accountability, continuous learning, and high performance.
• Provide leadership, coaching, mentoring, and performance management for payroll team members, establishing goals and supporting professional development.
• Generate payroll reports, analyses, reconciliations, and ad hoc calculations to support business needs and decision-making.
• Influence stakeholders by providing trusted guidance, objective recommendations, and clear communication to support informed business decisions.
• Translate complex payroll, accounting, and compliance information into clear, organized, and actionable communications for diverse audiences.
• Ensure compliance with organizational policies, confidentiality standards, and all applicable payroll regulations.

Qualifications

• Demonstrate strategic thinking with the ability to evaluate, optimize, and scale payroll infrastructure to support organizational growth.
• Demonstrate exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Demonstrate high emotional intelligence, integrity, discretion, cultural humility, and personal accountability while handling highly sensitive and confidential information.
• Demonstrated ability to use payroll and AP/ERP systems, Microsoft Office with advanced skills in MS Excel and other relevant tools.