Payroll Manager

Responsibilities

• Manage end-to-end payroll operations, ensuring accuracy, compliance, and on-time processing for multiple companies across the country.
• Accountable for the operational effectiveness, compliance, and performance of the payroll function, including oversight of all payroll processes, controls, and service delivery outcomes.
• Oversee payroll tax reporting, reconciliations, and filings in compliance with federal, state, and local regulations.
• Provide direct leadership and management for Team Leads and overall oversight of payroll roles and functions, ensuring alignment, performance, and consistent execution across the business.
• Lead, manage, develop, and evaluate payroll team members to promote accuracy, consistency, accountability, and professional growth.
• Direct resolution of complex payroll issues and oversight of corrective actions, ensuring root causes are identified, risks are mitigated, and sustainable process improvements are implemented.
• Collaborate with People Practices, Finance, Accounting, and Technology leaders on payroll policy interpretation, benefit deductions, system integrations, and best practices.
• Apply knowledge of federal, state, and local payroll/tax law and union rules, where applicable, to ensure compliance and accuracy.
• Maintain awareness of legislative changes affecting payroll operations and ensure procedures, controls, and systems are updated timely.
• Implement process improvements and technology enhancements to increase payroll efficiency, accuracy, consistency, and scalability.
• Own payroll team analytics and reporting, translating data into staffing, prioritization, and resourcing recommendations.
• Lead the design and evolution of the payroll team structure, including staffing models, role alignment, training strategy, and long-term capability planning in support of business needs.
• Represent payroll in cross-functional projects and drive outcomes aligned with business priorities.
• Ensure that the proprietary nature of payroll information is always protected by developing best practices and processes that promote confidentiality, consistency, and compliance.
• Lead performance management, coaching, and career development efforts across the payroll team, partnering with Team Leads to develop talent, address performance concerns, support role progression, and strengthen succession planning.
• Communicate accurately and consistently with external agencies regarding payroll processes, changes, and compliance matters.

Requirements

• 10-12 years of progressive experience in payroll management or administration, including team leadership responsibilities.
• Experience leading payroll operations in a high-volume, multi-state environment.
• Experience with payroll tax, reporting, reconciliations, audits, controls, and compliance initiatives.
• Experience in the construction industry, union payroll, job costing, and/or shared services environments preferred.

Qualifications

• Strong accounting aptitude and instincts.
• Advanced knowledge of payroll, union, federal/state statutes, payroll tax compliance, reporting, and reconciliations.
• Strong understanding of payroll systems, integrations, controls, audits, and system functionality.
• Ability to interpret payroll policies, benefit deductions, and compliance requirements and apply them consistently across the business.
• Computer skills: literate in MS Office applications, including Word, Excel, and Outlook.
• Knowledge of CMiC or other construction accounting software helpful.
• Knowledge of construction industry payroll, job costing, and union rules helpful.
• Ability to train and mentor staff, fostering payroll knowledge, accountability, and team development.
• Strong analytical and reporting capability, with the ability to translate data into staffing, prioritization, and process recommendations.