Payroll Manager

Responsibilities

• Manage weekly payroll processing for union and non-union employees, ensuring accuracy, compliance, and timeliness.
• Maintain employee payroll records, including new hires, terminations, wage rates, deductions, union affiliations, fringe benefits, and tax updates.
• Administer union payroll requirements, including deductions, dues, benefit contributions, reciprocity, and compliance with collective bargaining agreements.
• Coincide with Project Managers, Operations, and HR to support certified payroll reporting and prevailing wage compliance.
• Process new hires through E-Verify and applicable state reporting systems.
• Investigate and resolve payroll issues, including discrepancies, fringe calculations, missing hours, garnishments, tax issues, and paycheck corrections.
• Maintain and update union pay tables, labor classifications, and prevailing wage rates.
• Prepare and review certified payroll reports and support compliance reporting for projects.
• File and reconcile federal, state, and local payroll taxes on a regular basis (weekly, monthly, quarterly, annual).
• Ensure payroll compliance across multiple jurisdictions, including tax withholding, unemployment reporting, and reciprocity requirements.
• Support internal and external audits related to payroll, certified payroll, union reporting, and tax compliance.
• Process employment verifications and respond to payroll-related employee inquiries.
• Cook payroll-related benefit deductions and contributions, including 401(k) and other programs.
• Aid with administration of benefit programs, including 401(k), ESOP, and union fringe benefits.
• Analyze labor rates and support project teams with labor cost tracking and workforce planning.
• Maintain strong internal payroll controls and identify opportunities for process improvements.
• Lead, train, and mentor payroll staff, fostering a collaborative, service-oriented team environment.

Qualifications

• Strong knowledge of union payroll, prevailing wage laws, certified payroll reporting, and collective bargaining agreements.
• Ability to manage multiple priorities in a fast-paced construction or self-perform environment.
• High attention to detail with strong analytical and problem-solving skills.
• Effective communication and collaboration across Payroll, HR, Operations, and Project teams.
• Proactive, self-directed approach to identifying and resolving payroll issues.
• High level of integrity and ability to handle confidential information.
• Proficiency in payroll systems, Microsoft Excel, and reporting tools.