Payroll Manager

Key Responsibilities

• Payroll Administration
  • Process bi-weekly payroll, including review and reconciliation of payroll data
  • Administer the employee timekeeping system
  • Process bi-weekly and monthly payroll tax payments
  • Review payroll reports for accuracy and resolve discrepancies
• Benefits Administration
  • Submit bi-weekly 401(k) contribution files to 401K custodian and H.S.A contribution to benefits provider
  • Review benefits invoices from carriers to ensure accuracy
  • Verify proper removal of terminated employees from benefit plans
  • Confirm benefit billing rates align with plan elections
• Time-Keeping System and ERP Maintenance
  • Set up new employees in time keeping system and ERP
  • Review source documentation to ensure employee records are accurate and compliant
  • Perform ongoing system maintenance and updates
• Corporate Card & Expense Programs
  • Manage company gas card program, including ordering new cards, deactivating old cards, and reviewing monthly spending for anomalies
  • Manage corporate card program, including ordering new cards, managing credit limit increases, setting up routing, and assisting employees with issues
  • Serve as the primary point of contact for employees regarding corporate card usage
• Vehicle Reimbursement Administration
  • Administer vehicle reimbursement program, including onboarding and terminating employees
  • Monitor employee mileage submissions for accuracy and compliance
  • Set up taxable adjustments as needed
  • Serve as the primary point of contact for employees regarding mileage reimbursement
• Expense Reimbursement
  • Review employee expense reimbursements for compliance with company policy

Qualifications

• Minimum of 5 years managing payroll processes, teams, policies and execution
• Familiarity with HRIS and payroll systems
• Working knowledge of certified payroll
• Experience working with corporate card and expense reimbursement programs
• Strong attention to detail and ability to identify discrepancies
• Able to manage confidential information with discretion
• Strong organizational and communication skills
• Experience in benefits administration

Pay

The determination of salary is based on the candidate’s individual professional experience, qualifications, education, skills, and training.

The base salary range for this position is: $90,000.00 - $110,000.00

Benefits

Coakley & Williams Construction offers a comprehensive total compensation and benefits package that includes health, dental and vision coverage, employer-matched 401(k), paid time off and holidays, performance-based bonuses, wellness program, and other voluntary benefits and leave types.

The company is an Equal Opportunity and Affirmative Action Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veterans’ status, or any other status prohibited by applicable national, federal, state, or local law.

Coakley & Williams promotes a drug-free workplace.