Payroll Manager

Key Responsibilities

• Manage end-to-end semi-monthly, bi-weekly, and off-cycle US payroll runs in Rippling for all employee types, including full-time, part-time, and contractors
• Review and validate payroll inputs including new hires, terminations, salary changes, bonuses, commissions, and deductions prior to processing
• Ensure proper configuration of Rippling payroll settings including pay groups, earnings codes, deduction types, and benefits integrations
• Partner with HR and Finance to reconcile payroll data and resolve discrepancies in a timely manner
• Administer garnishments, wage assignments, and other court-ordered deductions in accordance with applicable law
• Oversee payroll processing for international employees across multiple countries, working with in-country payroll providers and Rippling's EOR/global payroll infrastructure
• Cook up payroll calendars, funding schedules, and approval workflows to meet international payroll deadlines
• Maintain awareness of country-specific payroll regulations, mandatory contributions, and statutory deductions (e.g., social insurance, pension, income tax withholding)
• Serve as the primary liaison with third-party international payroll vendors, ensuring data accuracy, timeliness, and compliance
• Review federal, state, and local employment tax returns including Form 941, FUTA (940), state unemployment insurance (SUI), and local withholding filings to the applicable jurisdictions
• Manage registration, maintenance, and closure of employer tax accounts across all required US jurisdictions as the company expands or reduces its footprint
• Ensure accurate and timely year-end processing including W-2, W-2c, and 1099 filings, and coordinate distribution to employees
• Monitor and respond to notices from tax agencies; research and resolve tax discrepancies, penalties, and interest assessments
• Stay current on legislative and regulatory changes affecting payroll tax obligations and update internal processes accordingly
• Serve as the primary payroll contact for the annual 401(k) plan audit, coordinating with the plan administrator, TPA, and external auditors throughout the engagement
• Prepare and deliver audit-ready payroll data including eligible compensation, employee and employer contribution schedules, deferral elections, true-up calculations, and census data
• Reconcile 401(k) contribution remittances against payroll records and plan statements to ensure accuracy and timeliness of deposits in accordance with DOL guidelines
• Identify, research, and support correction of contribution errors or late deposits, including preparation of VFCP filings or self-correction documentation as needed
• Maintain organized audit support files including payroll-to-plan reconciliations and funding confirmations throughout the plan year for rapid retrieval during audit

Qualifications

• 5+ years of end-to-end payroll processing experience, including multi-state US payroll
• Demonstrated experience with Rippling payroll administration
• Hands-on experience with employment tax filings across federal, state, and local jurisdictions
• Strong understanding of US payroll regulations, including FLSA, IRS withholding requirements, FICA, FUTA, and SUI
• Experience managing relationships with third-party payroll or EOR vendors for international employees
• Proficiency in Microsoft Excel or Google Sheets for data analysis and reconciliation
• High degree of accuracy, confidentiality, and attention to detail

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation
• Experience processing payroll in Canada, UK, Mexico, or other key international markets
• Familiarity with NetSuite or similar ERP/HRIS platforms and payroll data integrations
• Experience supporting payroll in a high-growth, scaling environment

Benefits

The company offers a competitive compensation package including stock options, flexible work schedule, comprehensive benefits including retirement plan match, opportunity to make a real impact every day, work with a dynamic and growing team, and unlimited PTO.