Payroll Management Assistant

Posting Date 10/15/26 Application Deadline 10/20/26 Pay Range Anticipated Hiring Range: $23.40 - $31.83 hourly Full Pay Range: $23.40 - $40.25 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek. Job Type Unclassified Department Recorder About The Position This position supports the Maricopa County Recorder’s Office in our efforts to recruit, hire, onboard, and train approximately 400 to 1,000 poll workers and temporary election workers during each election cycle. The Payroll Management Assistant coordinates and completes poll worker payroll processing, reviews and reconciles payroll information, resolves discrepancies within established procedures, and coordinates follow-up to ensure accurate and timely payments. The position also provides complex administrative support for recruitment and hiring activities and recommends practical improvements to daily operations. The Payroll Management Assistant maintains accurate records in a proprietary system, identifies data and workflow issues, and assists with testing and implementing approved system updates. The ideal candidate is organized, detail-oriented, and comfortable reviewing information, solving problems within established guidelines, and managing multiple priorities in a busy environment with firm deadlines. About Us The Maricopa County Recorder’s Office (MCRO) is responsible for maintaining the Maricopa County voter registration records and for administering over elections in partnership with the Maricopa County Board of Supervisors. The MCRO also maintains the permanent public record of over 50 million documents dating back to 1871, including deeds, plat maps, and a variety of other important documents. Our office serves over 2.5 million registered voters as well as 4.4 million residents across Maricopa County. The MCRO offers a friendly, welcoming, and collaborative environment with opportunities to grow and develop new skills Proud To Offer Work with a greater purposeTuition reimbursementExceptional work-life balanceOpportunities for growth and development within Maricopa CountyLow-cost, high-value healthcare for you and your qualifying dependentsChild care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County familiesPaid vacation, sick time, and parental leaveExtensive wellness program, including an incentiveEnrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ We Require Two years of Administrative ExperienceAn Associate's DegreeAn equivalent combination of education and/or experience may substitute for the minimum requirements on a year-for-year basis Other Requirements Must possess, or have the ability to obtain, a valid Arizona driver's license by the time of hire Must complete the next scheduled Secretary of State Election Officer Certification Must be eligible to vote in Arizona and pass an applicable background screening Job Contributions Coordinates and completes poll worker payroll processing, including worker setup, training payments, premium status payments, and miscellaneous expensesReviews and reconciles payroll information, researches discrepancies, resolves routine exceptions within established procedures, and refers issues requiring management or County payroll reviewRecommends improvements that support accurate and timely processingSupports recruitment of approximately 400 to 1,000 poll workers and temporary election workers during each election cycleCompiles staffing needs, recruitment data, and operational timelines, identifies potential gaps, and provides information and recommendations to support workforce planningMaintains data in a proprietary system by reviewing, validating, and updating poll worker recordsResearches and corrects data discrepancies in accordance with established procedures and coordinates the resolution of issues requiring additional review to keep records accurate and currentProvides complex administrative support for application review, interviews, hiring, and onboarding of temporary employeesReviews information for completeness and consistency, coordinates follow-up, recommends next steps in accordance with established guidelines, and maintains required documentation and recruitment filesReviews processes and user needs, identifies issues in functionality and workflow, and recommends improvements to managementAssists with planning, testing, implementing, and evaluating approved system updates and process changesCoordinates training schedules and related administrative processes for temporary employees and poll workers during each election cycleCompiles participation and scheduling information, identifies gaps, and recommends improvements to training coordinationUses HR software, Microsoft Office applications, and specialized in-house systems to prepare queries and compile operational, administrative, and statistical reportsReviews results for accuracy, summarizes findings, and provides information to support management decisionsReviews payroll discrepancies, recruitment activity, and training completion information to identify recurring issues, and summarizes observations and recommends practical improvements Prepares and distributes payroll, recruitment, onboarding, and training communications, including instructions, reminders, and requests for missing informationResponds to questions and coordinates follow-up with appropriate staff Working Conditions The employee in this position typically works in an office or administrative environment and is not substantially exposed to adverse environmental conditions. The work requires significant sitting, walking, and standing. The employee is required to occasionally exert up to 20 pounds and regularly up to 10 pounds, including pushing, pulling, or lifting. Selection Procedure Consideration will only be given to candidates who submit online applicationsCandidates will be contacted primarily through email and their Workday online application profileMust pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process. Apply Now!