Payroll Assistant Manager

Harvard Maintenance is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people, fostering an inclusive workplace culture where diversity is celebrated and every voice matters.

About the role

The Assistant Payroll Manager will assist the Payroll Manager in overseeing and supervising multi-state payroll and payroll functions, ensuring pay is processed accurately, timely, and in compliance with company and government regulations.

Responsibilities

• Supervise payroll coordinators and ensure the accurate and efficient operations of the department.
• Ensure accurate and timely processing of all payroll cycles.
• Oversee printing checks and paystubs for all regions.
• Advise and assist payroll staff with questions regarding transactional processing involved with payroll.
• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions.
• Prepare and maintain accurate records and upload NACHA and Positive Pay files.
• Manage the timely and accurate processing of garnishments.
• Assist with printing annual W-2s and handle employee inquiries and reprint requests.
• Facilitate audits and legal inquiries by providing records and documentation to auditors.
• Identify and recommend updates to payroll policies and procedures.
• Resolve employee concerns regarding wage payments, taxation, deductions, and other requests.

Requirements

• 5+ years of experience in a similar capacity.
• Experience with a large in-house payroll.
• Proficient in Microsoft Office with advanced knowledge of Excel and key functions (v-lookup, pivot tables).
• Experience managing a team.
• Ability to work in a fast-paced environment.
• Self-motivated with strong organizational and prioritization skills.
• Ability to multi-task with close attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to work independently and on a team.
• Excellent analytical and problem-solving skills.
• Demonstrates knowledge of financial processes, systems, controls, and work streams.
• Understands how data produced impacts internal and external reporting.

Benefits

• Medical, dental, life, and long-term disability (LTD) insurance.
• 401K Savings Plan.

Pay

Competitive salary structure.