Payroll Assistant Manager

About the Role

The City of Chesapeake is seeking an experienced, detail-oriented, and reliable Payroll Assistant Manager to join the Finance team. This position plays a key leadership role in supporting payroll operations, ensuring system functionality, accuracy, and compliance with all applicable laws, regulations, and policies. The Payroll Assistant Manager supervises a team of payroll professionals and oversees the planning, development, operation, and maintenance of payroll operations and related functions.

Responsibilities

• Supervises payroll staff, including recruitment, selection, training, performance evaluations, coaching, and disciplinary actions.
• Oversees complex payroll processing, troubleshoots payroll issues, and determines appropriate corrective actions.
• Reviews payroll for accuracy and completeness using payroll registers, earnings and deduction reports, and other audit tools.
• Creates and approves journal entries and invoices.
• Assists with compliance monitoring to ensure payroll processes adhere to all federal, state, and local laws and regulations.
• Prepares and verifies the timely and accurate payment of City and affiliate employee wages, processes payroll-related returns, and submits federal and state income tax, Social Security, Medicare, retirement, and other required deposits.
• Assists in preparing and submitting tax reports and manages the withholding and disbursement of mandatory and voluntary deductions.
• Assists in developing, updating, and communicating payroll procedures and provides training on policy and process changes.
• Supports payroll system testing, troubleshooting, and implementation of new system functionality while training staff on updates.
• Prepares audit documentation and reviews reconciliations to ensure accuracy and compliance.
• Monitors payroll expenses and identifies opportunities to improve efficiency and reduce costs.
• Performs other related duties as assigned.

Qualifications

The ideal Payroll Assistant Manager is a collaborative leader with strong payroll expertise, exceptional attention to detail, and a commitment to providing accurate, timely, and compliant payroll services.