Payroll / HR Coordinator (PHRC)

About the role

The Payroll Coordinator will be responsible for carrying out facility payroll, human resources and benefit operations in accordance with company policies and procedures and applicable state and federal laws. Responsibilities include employee relations, benefits, compensation, leave of absence, workers compensation, recruiting, prescreening, hiring, onboarding, new hire orientation, terminations, and participation in unemployment claims. The role promotes employee relations and supports organizational goals.

Responsibilities

• Coordinates payroll information by completing payroll preparation, reports and maintaining records.
• Manages day-to-day activities of payroll and human resources tasks with a sense of urgency and sensitivity for timely completion.
• Performs all daily, weekly, and pay period close responsibilities related to payroll processing as outlined in the Swipe Clock user manual.
• Maintains, prepares, and processes semi-monthly payroll for 50–1100+ internal employees.
• Processes timekeeping daily for distribution to department heads for review and correction; enters edits indicated by department heads.
• Reconciles payroll prior to transmission and validates confirmed reports.
• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc.
• Maintains personnel files and timekeeping to ensure accurate and timely payroll transactions; ensures all employee files are state-ready for audit approval.
• Consistently reviews and verifies employee licenses, certifications, Hepatitis B and TB records to ensure they are current; maintains appropriate records.
• Ensures employee personnel files are complete and employee information is kept confidential; maintains confidentiality of records, contact and information.
• Documents and maintains all progressive disciplinary action, suspensions, terminations, investigations and performance management, including compensation and pay on merit.
• Effectively communicates with employees, clients, vendors, and coworkers in person, by telephone and in written correspondence.
• Partners with hiring managers to determine staffing needs; screens, interviews, and recommends for hire qualified applicants as directed.
• Executes hiring process through review of new applications to set up interviews; completes pre-employment screenings and verifications; provides recommendations to hiring managers on applicant candidacy.
• Assists in serving as employee advocate and acts as preceptor, coach, and resource person to help new employees get through job-specific orientation.
• Conducts continuing education programs and special in-service training to all department managers and staff.
• Recruits, interviews, hires, and trains facility personnel.
• Supports department managers in the evaluation of performance of facility personnel at least once annually and makes recommendations for performance improvement plans for employees who fail to meet company expectations.
• Promotes and maintains proactive, positive employee relations programs.
• Maintains frequent, daily, informal interaction and provides positive feedback to staff while they are working; maintains open-door policy in dealing with staff.
• Follows, interprets, and enforces corporate personnel policies.
• Communicates clearly and responsively on issues arising in the facility to decision makers who are outside of the facility and follows up to minimize negative impact of issues.

Qualifications

• High school diploma required.
• 2 years’ experience in skilled nursing or healthcare-related field preferred.
• 2 years’ proven experience and demonstrated capability as a payroll specialist required.
• Possess effective communication skills to maintain positive relationships with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives and the community.
• Current knowledge of local, state and federal guidelines and regulations.
• Strong personal organization and time management ability with attention to detail.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and payroll best practices.
• Strong work ethic and team player with excellent communication skills.
• Ability to deal sensitively with confidential material.
• Ability to understand and follow applicable regulations, policies and procedures fully and consistently.
• Must have strong detail orientation and high accuracy level.