Payroll & HR Administrator

About the role

The role is Payroll & HR Administrator, with a desired start date in August/September 2026. This position is ideal for someone with significant experience in payroll administration, preferably within a manufacturing, engineering, or industrial environment.

Responsibilities

• Prepare, process, and administer the monthly payroll for all employees.
• Ensure payroll is processed accurately and within agreed deadlines.
• Calculate and process overtime, shift allowances, bonuses, statutory payments, salary adjustments, deductions, pensions, and other payroll elements.
• Administer statutory payments including Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP), Statutory Paternity Pay (SPP), and other family-related payments.
• Process starters, leavers, contractual changes, and employee amendments within the payroll system.
• Ensure compliance with HMRC legislation, PAYE, National Insurance, pension auto-enrolment, and other statutory obligations.
• Liaise with payroll software providers, pension providers, HMRC, and other external bodies as required.
• Reconcile payroll reports and maintain accurate payroll records.
• Respond to employee payroll queries professionally and confidentially.
• Support payroll audits and prepare payroll reports for management and finance.
• Maintain confidentiality of payroll data and ensure compliance with data protection legislation.
• Maintain accurate employee personnel files and HR records.
• Produce employment contracts, offer letters, and employment-related documentation.
• Administer new starter and onboarding processes.
• Process employee changes including promotions, salary reviews, transfers, and contractual amendments.
• Monitor probation review dates and support the appraisal process.
• Maintain absence, holiday, and training records.
• Aid recruitment administration, including arranging interviews and issuing correspondence.
• Assist with recruitment administration, including arranging interviews and issuing correspondence.
• Assist with the administration of disciplinary, grievance, and absence management procedures.
• Assist with HR reporting, employee data analysis, and management information.
• Provide general administrative support to the HR department.

Requirements

• Significant experience in payroll administration, ideally gained within a manufacturing, engineering, or industrial environment.
• Demonstrable experience of processing end-to-end payroll with minimal supervision.
• Strong knowledge of UK payroll legislation, PAYE, National Insurance, statutory payments, and pension auto-enrolment.
• Experience using payroll software and HR information systems.
• Excellent attention to detail and a high level of numerical accuracy.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational skills with the ability to manage multiple deadlines.
• Able to handle confidential information with discretion and professionalism.
• Strong communication and interpersonal skills.

Qualifications

• GCSEs / Nat 5’s including Maths and English.
• A Payroll or Business Administration qualification would be advantageous, but not essential.
• CIPD Level 3 Foundation Certificate in People Practice (or willingness to work towards).

Personal Attributes

• Highly organised and methodical.
• Excellent attention to detail and accuracy.
• Trustworthy with a high level of integrity.
• Able to prioritize competing workloads and meet strict deadlines.
• Proactive and able to work independently.
• Strong customer service approach when dealing with employees and managers.
• Flexible and adaptable within a busy manufacturing environment.