Payroll Fulfillment Specialist

About the role

Making a lasting impact on the communities it serves, Acrisure has pledged more than $22 million through its partnerships with Corewell Health Helen DeVos Children's Hospital in Grand Rapids, Michigan, UPMC Children's Hospital in Pittsburgh, Pennsylvania and Blythedale Children's Hospital in Valhalla, New York.

Responsibilities

• Utilizing various office equipment (printers, pc, check folding/stuffing machine, postage meter, check sealers), accurately compiles and packages client payrolls, reports and other materials
• Coordinates delivery as required via USPS, FedEx, local couriers, etc. to ensure deadlines are met and that clients receive all payroll items accurately and on schedule.
• Sorts, packages and ships Heartland Payroll mail for approximately 15,000 clients to various locations/employees
• Assist in sorting, printing and shipping sensitive Tax documents to local, state and federal agencies.
• Process nightly manifest by utilizing scanning equipment
• Maintains (orders and stocks) an adequate amount of supplies for production and distribution of all client related materials; orders office supplies as needed
• Completes required inventory management responsibilities and reports back to Director and/or Manager.
• Ensures all office equipment is in satisfactory working order and schedules maintenance visits as required
• Answers phones and provides administrative / clerical coverage as needed
• Maintains a working knowledge of the Payroll software
• Performs clerical duties, including but not limited to word processing, Excel sheet creation, faxing and other general office tasks as needed or requested
• Ensures daily distribution tracking is completed and accurate and reported back to Director and/or Manager of Fulfillment.
• Completion of any necessary leadership/development work assigned to the fulfillment team
• Completion of any ancillary training outside of fulfillment for cross-training purposes

Requirements

• Detail oriented, with ability to focus on numerical data
• Ability to read and follow specific written or verbal instructions and directions
• Ability to work under time constraints and meet schedules; at times with unexpected deadlines, to ensure client delivery needs are met
• Ability to multi-task – interacting with Payroll Specialists and other employees, delivery vendors, equipment vendors, clients, at times simultaneously
• Ability to do light lifting
• Strong organizational and communication skills
• Proficient in Windows PC environment with accurate data entry / keyboarding skills
• Proficient with G suite; specifically, Sheets, Mail, Docs and Chat
• Must have a valid driver license

Qualifications

• High school education with a minimum of 2-3 years of office experience, or equivalent education and/or experience
• Experience with high-volume workloads while handling extremely sensitive materials

Benefits

• Physical Wellness: Comprehensive medical insurance, dental insurance, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time.
• Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription.
• Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs.
• Family Care: Paid maternity leave and paid paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage.
• … and so much more! This list is not exhaustive of all available benefits. Eligibility and waiting periods may apply to certain offerings. Benefits may vary based on subsidiary entity and geographic location.

Pay

The base compensation range for this position is $19 - $20. This range reflects Acrisure's good faith estimate at the time of this posting. Placement within the range will be based on a variety of factors, including but not limited to skills, experience, qualifications, location, and internal equity. Candidates should be comfortable with an on-site presence to support collaboration, team leadership, and cross-functional partnership.