Payroll & Finance Clerk

Thomas Global Systems is a leader in the design, manufacture and support of high-integrity aviation and defense electronics, operating out of locations in Sydney, Australia and Irvine, California.

About the Role

The Payroll & Finance Clerk is responsible for supporting payroll administration, finance and operational reporting, travel and expense management, and administrative activities across the business. Working closely with the HR and Finance department, this role helps ensure payroll and financial records are accurate and well maintained while supporting employees and management with timely, organized, and confidential administrative services.

Location: Irvine, CA, fully onsite.

Responsibilities

• Payroll Administration
  • Support semi-monthly and monthly payroll processing through ADP Workforce Now, including payroll data entry, timecard review, payroll audits, and payroll reporting.
  • Maintain accurate and confidential payroll records and supporting documentation.
  • Coordinate payroll-related changes, including new hires, terminations, compensation updates, deductions, and employee status changes.
  • Assist with payroll reportings, payroll deductions and withholdings, including benefit elections, retirement contributions, garnishments, tax levies, child support orders, and other statutory or court-ordered deductions.
  • Assist with year-end payroll activities, tax documentation, and audit requests.
  • Partner with Human Resources to ensure accurate payroll processing and recordkeeping.
• Administrative Support
  • Maintain employee records and personnel documentation.
  • Support onboarding and offboarding administration, including documentation and system updates.
  • Maintain organized electronic and physical filing systems.
  • Assist with company meetings, training sessions, and special projects as needed.
  • Provide administrative support to the HR Manager, including documentation, coordination activities, and other business-related projects.
• Finance Support
  • Partner closely with the Finance Manager to maintain accurate financial and administrative records.
  • Review, process, and track employee expense reports in accordance with company policies.
  • Coordinate domestic and international employee travel arrangements, including flights, hotels, rental vehicles, and travel itineraries.
  • Maintain travel, expense, and operational records and reporting.
  • Assist with invoice and budget tracking, purchase order administration, vendor documentation, and other finance-related administrative activities.
  • Generate recurring payroll, expense, headcount, and operational reports for management review.

Requirements

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• 3-5+ years of experience in payroll administration, operations support, finance administration, or a related role.
• Experience supporting payroll processing through ADP Workforce Now or a similar payroll platform.
• Experience with SAP Concur travel and expense management.
• Strong proficiency in Microsoft Office Suite, particularly Excel.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to handle confidential employee, payroll, and financial information with discretion and professionalism.

Benefits

• A varied, fast-paced role with an innovative and respected leader in mission-critical aerospace and defense products.
• Competitive remuneration and comprehensive benefit package.
• Join a team of skilled and motivated people committed to innovation, collaboration, and national security outcomes.

Pay

Base salary range of $65,000 - $80,000 per annum, depending on experience.