Payroll Coordinator (Contract - Maternity Leave Coverage)

Overview

We are seeking a Payroll Coordinator to support a high-volume payroll environment during a maternity leave coverage. This role will begin with a transition/training period alongside the current coordinator and continue through year-end and into early 2026 to ensure a smooth handoff.

Key Responsibilities

• Process weekly payroll for approximately 450 employees across two entities and systems
• Compile and enter data from timesheets; audit and validate timecards for accuracy
• Review payroll registers and perform weekly audits to ensure compliance and accuracy
• Communicate with field teams and internal stakeholders to resolve timesheet discrepancies
• Maintain employee records within the HRIS system (new hires, status changes, tax updates, direct deposits)
• Process payroll payments including checks and direct deposits
• Support 401(k) reporting, garnishments, and employment verifications
• Assist with year-end payroll processes, including W-2 preparation and ACA reporting
• Troubleshoot payroll issues including federal and certified payroll inquiries
• Maintain payroll procedures, documentation, and personnel files
• Partner on system updates and process improvements as needed

Qualifications

• 2+ years of payroll experience or relevant accounting/HR background
• Experience processing high-volume, multi-state payroll preferred
• Strong attention to detail with the ability to audit and validate data accurately
• Highly organized and able to meet consistent weekly deadlines
• Excellent communication skills with both field and office teams
• Proficiency in Microsoft Excel and payroll/HRIS systems
• Team-oriented mindset with the ability to work independently when needed