Payroll Coordinator

About the role

The New Hire Payroll Coordinator ensures the accurate and timely entry of new hires into the payroll system, manages the onboarding process, and maintains up-to-date employee records. This role plays a key part in supporting payroll operations by handling employee information, including direct deposit details, tax codes, and personal information, while ensuring compliance with company policies and applicable regulations.

Responsibilities

• Oversee payroll-related aspects of the onboarding process, collecting necessary documentation and ensuring smooth integration of new employees into the payroll system.
• Maintain the accuracy and timeliness of employee records, including personal information, tax codes, job-specific details (e.g., work location, pay rates), and other updates.
• Review and verify documentation related to new hire onboarding, direct deposits, and tax forms for accuracy and compliance with company policies and legal requirements.
• Collaborate with the HR and Operations teams to gather essential employee information and ensure consistency across data management processes.
• Ensure all payroll data entries and updates comply with relevant federal, state, and local regulations as well as company policies.
• Identify and resolve discrepancies from payroll processing errors to ensure payroll accuracy and reliability.
• Respond to and resolve employee inquiries related to payroll records, onboarding issues, and system updates professionally and promptly.
• Manage registration with local tax agencies to ensure compliance with regional tax requirements.
• Identify opportunities to streamline and enhance onboarding and record-keeping processes to improve efficiency and accuracy.

Requirements

• Experience with payroll and onboarding systems, including ADP and Bullhorn.
• Strong understanding of payroll processes, tax codes, and compliance requirements, as well as technical knowledge.
• Experience with multi-state payroll tax and wage laws.
• Excellent attention to detail and organizational skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong communication skills, both verbal and written.
• Proficiency in MS Office (Word, Excel, Outlook).
• Previous experience in payroll or HR-related roles preferred.

Qualifications

• High school diploma or equivalent.
• At least 1 year of relevant experience in payroll or HR.
• Knowledge of payroll software and systems.
• Understanding of federal, state, and local labor laws.

Skills

• Strong analytical and problem-solving skills.
• Attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize workload.

Benefits

• Health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

Pay

$25-$29 per hour

Schedule

Hybrid – onsite and remote