Payroll Coordinator

About the role

A respected organization is seeking an experienced Payroll Coordinator to support payroll operations and ensure employees are paid accurately, timely, and in compliance with federal, state, and local regulations. This individual will play a critical role in payroll processing, HRIS maintenance, reporting, compliance, and payroll-related support across the organization. The ideal candidate will be highly organized, detail-oriented, able to handle confidential information with discretion, and comfortable collaborating with finance, HR, and operational teams.

Responsibilities

• Process bi-weekly payroll accurately and on schedule, ensuring compliance with federal, state, and local regulations
• Review and verify timesheets for accuracy and completeness
• Maintain employee data within HRIS and payroll systems
• Ensure compliance with payroll tax regulations, reporting requirements, and company policies
• Generate payroll reports and perform Excel-based analysis
• Support payroll audits, compliance reviews, and reporting requests
• Assist with payroll training and support for employees and community locations
• Post payroll-related transactions to the general ledger and maintain accurate financial records
• Maintain payroll documentation and organized records for audit readiness
• Identify opportunities to streamline payroll processes and improve efficiency through automation and best practices
• Serve as a liaison between Finance, Human Resources, and operational departments
• Maintain confidentiality and integrity when handling sensitive employee information
• Assist with special projects and additional administrative responsibilities as assigned

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred
• 2+ years of payroll, accounting, or related experience required
• Experience processing payroll and maintaining payroll records in an HRIS/payroll system
• Knowledge of federal, state, and local payroll laws and regulations
• Strong Microsoft Excel skills, including reporting and analysis
• Experience with payroll software and HRIS platforms
• Understanding of general ledger accounting and payroll-related reconciliations
• Strong attention to detail and ability to maintain accuracy in a deadline-driven environment
• Ability to handle confidential information with discretion and professionalism
• Excellent organizational, communication, and problem-solving skills
• Ability to work independently while collaborating effectively with cross-functional teams
• Working knowledge of full-cycle payroll processing, including multi-state payroll administration
• Hands-on experience with payroll platforms such as ADP Workforce Now and related payroll systems
• Understanding of payroll tax obligations and applicable federal, state, and local regulations
• High level of accuracy, sound judgment with sensitive information, and the ability to meet deadlines consistently

Benefits

• Medical, vision, dental, and life and disability insurance
• Company 401(k) plan enrollment for contract/temporary professionals