Payroll Coordinator

About the role

Parametrix is a 100% employee-owned consulting firm helping clients deliver resilient infrastructure, vibrant and livable communities, and environmentally sustainable solutions. We are a team of professional construction managers, engineers, management consultants, planners, scientists, and surveyors dedicated to delivering outstanding client service. We build lasting partnerships and collaborate with our clients to envision possibilities and create tomorrow, together.

We are looking for a Payroll Coordinator to join our Payroll team. You will play a key role in ensuring accurate and timely payroll processing for a designated group of employees while supporting payroll compliance, reporting, and continuous process improvement initiatives. As part of the Payroll team, you will report to the Payroll Manager and work closely with Human Resources, Finance & Accounting, and employees across the organization. This position is hybrid and can be based in either Portland, OR or the Puget Sound region. This position will require occasional travel to support integration and team cohesion.

Responsibilities

• Process bi-weekly payroll for a designated group of employees, ensuring accuracy, timeliness, and compliance with company policies and applicable regulations.
• Review and support employee timekeeping, including troubleshooting timesheet issues and partnering with managers to ensure timely approval.
• Review, audit, and reconcile payroll data, including employee changes, earnings, deductions, taxes, and timekeeping information.
• Serve as a primary point of contact for employee payroll inquiries, providing responsive and high-quality customer service.
• Maintain payroll records, generate payroll reports, and support internal and external audits as needed.
• Partner with the Payroll Manager and team members to identify opportunities for process improvements and support payroll-related projects and initiatives.

Requirements

• Average of 5 years of payroll processing experience, preferably in a multi-state environment.
• Working knowledge of payroll tax regulations, wage and hour laws, and payroll compliance requirements.
• Experience using ADP Workforce Now or a similar payroll system.
• Advanced proficiency with Microsoft Excel and strong working knowledge of Microsoft Word and Adobe Acrobat.
• Strong attention to detail, discretion, and commitment to maintaining confidentiality and data integrity.
• Highly organized with the ability to manage multiple priorities and meet recurring payroll deadlines.
• Collaborative team player who enjoys working in a close-knit environment and contributes to team success.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field, or an equivalent combination of education and experience.

Skills

• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Strong problem-solving and analytical skills.
• Proficiency in Microsoft Office Suite.

Benefits

Parametrix offers a comprehensive benefits package including:

• Comprehensive Healthcare (medical, dental, vision, short- & long-term disability insurance)
• Employee Stock Ownership Plan (financial profit sharing)
• Performance-based bonuses
• 401(k) Plan
• Paid Time Off (both vacation & sick/wellness time accruals)
• Paid Holidays
• Parental Bonding Leave

Pay

Hourly Range: $70,000 - $90,000 USD

Compensation is determined by factors such as education, experience, location, and role. As employee-owners, we are eligible for performance-based bonuses and our salaries are reviewed annually. We value transparency and look forward to discussing our compensation structure.

Schedule

The position is hybrid and can be based in either Portland, OR or the Puget Sound region. Occasional travel may be required to support integration and team cohesion.