Payroll Coordinator

About the role

FNF Construction, Inc., a MasTec CE&I company, is seeking a Payroll Coordinator to join their team. This position is responsible for coordinating and overseeing the weekly payroll process, ensuring timely and accurate data entry and disbursement of a large, multi-state payroll. Additional responsibilities include managing in-house benefit programs and bona fide fringe plans.

Responsibilities

• Achieve timely payroll processing for Company’s employee groups on a weekly basis, addressing any payroll issues with Field Personnel.
• Code and enter new hires/rehire payroll and leave data into Vista in a timely manner, ensuring proper setup and visibility in the Time & Attendance system.
• Update and maintain employee termination information.
• Support the Certified Payroll Report (CPR) process and meet FNF requirements.
• Post-payroll tasks include creating and verifying files/totals for 401K, ESPP, Non-Qualified Deferred Compensation plan, Pension contributions, and employee benefits data for Human Capital Management (HCM).
• Track and enter withholdings, calculate missed deductions, and assist with pension plan loans/distributions.
• Provide auditors with annual recordkeeping and reporting requirements, assist during the audit process, and coordinate with carriers for year-end testing data on the pension plan.
• Maintain document repositories for the audit process and assist with the monthly Aetna enrollment process for the FNF Health & Welfare arrangement, including COBRA and Initial Notices.
• Communicate with Contractors Plan Trust regarding enrollment processes and assist HR Generalist with FMLA requests.
• Handle child support, garnishments, and unemployment information requests, ensuring compliance with State and Federal guidelines.
• Process payroll deductions, prepare court documents, and disseminate them to employees and law firms/collection agencies.
• Assist with monthly report preparation and address any intra-company requests for information.
• Manage crew creation and maintenance in the automated time & attendance system, serve as a backup troubleshooter, and assist with in-house benefit programs.
• Participate in special projects as assigned.

Qualifications

• Education: Certification in Payroll Administration, such as FPC (Fundamentals of Payroll Certification) through the American Payroll Association, or willingness to study and obtain certification.
• Experience: 3+ years of experience directly related to payroll coordinator-level responsibilities in a high-volume, multi-state payroll department.
• Skills: Some college coursework in human resources and/or accounting is helpful.
• Flexibility: Ability to work a flexible weekly schedule, accommodating business needs like overtime, especially during payroll conversions in 2027.

Benefits

• Competitive pay with ongoing performance reviews and merit increases.
• 401(k) with company match and Employee Stock Purchase Plan (ESPP).
• Flexible Spending Account (Healthcare & Dependent Care).
• Health & Wellness benefits, including Medical, Dental, and Vision insurance, Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount, and discounted National Gym Membership Network.
• Short and long-term disability, life insurance, and accidental death & dismemberment coverage.
• Emergency Travel Assistance Program and group legal plan.

Pay and Schedule

• Financial Wellbeing: Competitive pay with merit increases.
• Schedule: Full-time, onsite at Corporate Offices in Tempe, AZ. Local candidates only. Not a remote position.

Benefits

• Short and long-term disability, life insurance, and accidental death & dismemberment coverage.
• Emergency Travel Assistance Program and group legal plan.

Accessibility

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• We do not ask for information about credit cards or personal passwords.
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