Payroll Coordinator

About the Role

Utilize critical thinking and problem-solving skills, in accordance with federal and state laws including FLSA, and under moderate supervision from Payroll leadership. Perform a variety of analytical and clerical payroll responsibilities related to timekeeping and payroll functions for Corewell Health System and its team members. Serve as a resource and provide assistance to departments and team members with the timekeeping and Human Capital Management system (HCM), including direct deposit, tax forms, and pay slip view. Interpret Corewell policies, pay practices, and FLSA compliance. Be an integral part of the operations within the Payroll department to achieve accurate and timely payrolls while demonstrating excellent customer service to team members.

Responsibilities

• Utilize critical thinking and problem-solving skills to navigate variable payroll-related situations presented by leadership and team members, including calculations of retroactive corrections.
• Enter, process, monitor, and maintain a variety of data for inclusion in on- and off-cycle payroll payment runs following established Corewell guidelines; review for accuracy and completeness.
• Ensure all on- and off-cycle payroll checks are printed, sealed, and distributed; coordinate accurate and timely distribution via mailroom, FedEx, or check courier.
• Establish and maintain payroll support documentation for team members within assigned departments in a timely, accurate, and confidential manner.
• Interact with departmental leadership and team members to review, upload, and validate withholding orders to ADP/WD, including child support orders, bankruptcy orders, creditor garnishments, tax levies, and student loans.
• Determine necessary payroll processes, including review, calculation, implementation, and audit of HCM data flow and alerts for all assigned employee changes originating from Human Resources.
• Assist, research, and resolve team members', time editors', and leaders' timekeeping/payroll-related inquiries or issues, including direct deposit, tax forms, and pay slip view, using ticketing software (e.g., Service Now), messaging apps, or telephonic systems.
• Review and monitor biweekly time and attendance information; collaborate with editors/leaders to resolve exceptions/issues.
• Process manual deductions received throughout the organization.
• Perform prospective audits of assigned departments' input into the timekeeping system using timecards and schedules to ensure compliance with governmental labor laws (including FLSA) and Corewell policy.
• Review and process authorized corrections as requested by department editors/leaders.
• Audit numerous reports for pay accuracy and compliance.
• Provide timekeeping assistance to departments as needed to enhance users' skills.
• Review and verify final processing outcomes of data input during the on-cycle payroll run process.
• Sort departmental mail, email, and faxes throughout the day; distribute or respond as appropriate.
• Maintain up-to-date working knowledge of federal, state, and local regulations, as well as Corewell Health policies, procedures, pay practices, and union contracts (if applicable).
• Demonstrate outstanding customer service, maintaining harmony through constant concern for team members.
• Strive for 100% compliance, accuracy, and timeliness of all payroll activities.
• Provide coverage for fellow Payroll team members and co-workers during vacations, leaves of absence, absences, and training.
• Complete special projects and other tasks as assigned.

Requirements

• High School Diploma or equivalent.
• 2 years of relevant experience in a payroll department overseeing timekeeping and payroll processing or as a time editor in a similar timekeeping system.

Preferred: Associate’s degree in a related field.

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized healthcare to our patients, members, and communities. We are committed to cultivating and investing in you. Our top-notch teams are comprised of collaborators, leaders, and innovators who continue to build on one shared mission: to improve health, instill humanity, and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

Benefits

• Comprehensive benefits package to meet financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv.
• Discounts directory with deals on restaurants, phone plans, spas, and more.
• Optional identity theft protection, home, and auto insurance.
• Traditional and Roth retirement options with service contribution and match savings.

Schedule

Full-time, Monday through Friday, 8:00 a.m. – 4:30 p.m. (40 hours per week).