Payroll Coordinator

About the role

We are seeking an experienced Payroll Coordinator to join our accounting team. This role involves processing, reconciling, and reporting for 400+ multi-state employees, auditing timecards, coordinating payroll software updates, and ensuring compliance with federal, state, and local tax laws.

Responsibilities

• Payroll Process bi-weekly and off-cycle payrolls accurately and on time for 400+ multi-state employees
• Process monthly payroll for our international location
• Audit timecards and partner with leaders on corrections
• Cook payroll software updates and new state setups
• Keep us compliant with federal, state, and local tax laws
• Run regular audits, reconcile reports, and untangle complex payroll discrepancies
• Track leaves of absence and benefit payments
• Maintain clean, accurate payroll records
• Field and resolve payroll questions from employees and managers
• Process manual checks (adjustments, final checks, etc.) as needed
• Draft commission, incentive, and bonus calculations per company process
• Keep communication flowing with HR, employees, and managers

Requirements

• Associate's degree in Accounting, Business Administration, or related field
• Payroll Practitioner Certificate a plus
• 5+ years of relevant payroll experience — manufacturing background? Even better
• Strong grasp of payroll best practices and employment law
• Multi-state payroll experience required
• Proficiency in payroll software (Paylocity a plus) and intermediate/advanced Excel
• Familiarity with accounting software like Microsoft Dynamics
• A trustworthy handle on sensitive, confidential information
• Excellent communication and people skills
• The organizational chops to juggle multiple priorities without dropping the ball

Benefits

• Competitive Compensation
• Excellent Benefits including Medical, Dental and Vision
• 401(k) + Match
• Life and Long-Term Disability Insurance - Employer Paid!
• Paid time off and holidays

Schedule

Full-time position

Pay

$28.00 - $35.00/hr.