Payroll Compliance Specialist

Key Responsibilities

• Process full-cycle bi-weekly payroll for 1,700+ employees across multiple locations.
• Reconcile payroll summaries, system data, and reports to ensure accuracy and completeness.
• Enter and maintain new hire information, including personal data, tax forms, wage details, and direct deposit or pay card setup.
• Process personnel changes such as pay adjustments, promotions, transfers, and terminations.
• Calculate, track, and administer payroll deductions and garnishments, including benefits, retirement contributions, and other withholdings.
• Respond to employee inquiries regarding pay, deductions, direct deposits, and pay cards in a timely and professional manner.
• Maintain strict confidentiality of payroll and employee information.

Compliance & Reporting

• Ensure compliance with FLSA and all applicable federal, state, and local wage and hour regulations.
• Prepare and manage payroll-related compliance reporting, including Year-end W-2 reporting, ACA reporting (1094/1095 forms), SUTA and state unemployment filings, and New hire reporting.
• Support year-end payroll verification, including earnings, deductions, accruals, and tax rates.
• Aid in internal and external payroll audits by providing required documentation.
• Manage Workers’ Compensation claims and support related audit requests.
• Handle employment verifications in accordance with company policy and legal requirements.

Systems, Coordination & Documentation

• Collaborate with Payroll, Human Resources, Accounting, and Operations to ensure accurate and timely employee data flow.
• Maintain electronic employee personnel files and ensure updates are processed accurately.
• Coordinate payroll system setup for new locations with the payroll provider.
• Partner with Accounting to reconcile monthly benefit invoices and payroll-related accounts.