Payroll, Compliance & Insurance Administrator

Key Responsibilities

• Administer Owner Controlled Insurance Programs (OCIP) and Contractor Controlled Insurance Programs (CCIP), including project enrollments, payroll reporting, compliance tracking, and project closeouts.
• Cook up insurance program requirements and bid-related insurance cost considerations with estimating, project management, and operations teams.
• Manage Davis-Bacon / Prevailing wage compliance, including certified payroll reporting, wage determinations, subcontractor compliance, and reporting portal administration.
• Collect, review, and maintain certificates of insurance (COIs) and related compliance documentation for projects and subcontractors.
• Support annual Workers' Compensation and General Liability insurance audits, including payroll reconciliations and labor classifications with Accounting Manager.
• Maintain records for company insurance policies, endorsements, renewals, and coverage documentation, including General Liability, Umbrella, and Workers' Compensation policies.
• Serve as the primary point of contact for insurance administrators, auditors, general contractors, subcontractors, and internal project teams regarding compliance and insurance-related matters.
• Develop and maintain tracking systems, reports, and documentation to ensure compliance with contractual, insurance, and regulatory requirements.
• Support risk management initiatives by monitoring insurance compliance and assisting with policy administration and reporting.

Qualifications and Experience

• A bachelor’s degree is preferred
• 2–5 + years of accounting experience in construction or project-based industries is preferred
• Excellent organizational skills and attention to detail
• Familiarity with construction billing methods such as AIA, progress billings, and retainage
• Strong understanding of OCIP/CCIP programs, Davis-Bacon and prevailing wage requirements, certified payroll, and workers' compensation audits
• Experience managing insurance certificates, endorsements, and compliance documentation
• Strong communication and management skills with the ability to work cross-functionally with project and operations teams
• Ability to manage multiple projects and deadlines in a fast-paced construction environment
• Proficiency with Microsoft Excel and accounting/reporting systems