Payroll Clerk

About the role

This is a specialized clerical position involving the process of preparing ERS/TRS monthly retirement reports. It also includes the processing of time cards/time sheets and preparations of payrolls. Employees prepare payroll manually and electronically. Work is performed under the general supervision of a higher-level staff member. Supervision is normally not a responsibility of this class. Does related work as required.

Minimum requirements

• Graduation from high school or possession of an equivalency diploma, plus EITHER:
• Three (3) years of full-time or its part-time equivalent paid experience posting financial or accounting records, or entering and editing data on payroll records; OR,
• Graduation from a regionally accredited or New York State college or university with an Associate's degree in Accounting or Finance, plus one (1) year of experience as described in (A) above; OR,
• Graduation from a regionally accredited or New York State college or university with an Associate's degree, plus two (2) years of experience as described in (A) above; OR,
• Any equivalent combination of training and experience as defined by the limits of (A), (B), and (C) above.

Special requirement

If you are appointed, you will be required to possess a valid license to operate a vehicle in NYS, or otherwise demonstrate your ability to meet the transportation needs of the position.

Desired qualifications

• Knowledge of: office practices, procedures, equipment, data processing systems and procedures, payroll procedures;
• Skillset: communication, mathematics, word processing, level of accuracy;
• Ability to use a calculator, make accurate arithmetic computations, interpret written materials (including union contracts), work independently;
• Physical condition commensurate with demands of the position;
• Proficiency in Microsoft Excel, Microsoft Word and Google Docs;
• Payroll experience is strongly preferred;

Responsibilities

• Audit & Process ERS/TRS monthly retirement reports. This includes adjustment reports and reconciling payments to G/L accounts;
• Enter employee payroll and retirement information into system (Wincap & Retirement Online) for automated processing. This includes, but is not limited to, contribution amounts, arrears adjustments, membership information and loan payments;
• Respond to employee and retirement inquiries and process/submit all retirement forms (e.g. prior service credit, military credit, lump sum, retirement forms and post retirement reporting);
• Update Wincap for Time & Attendance changes (includes activation of new positions, adding schedules & supervisors, API's and attendance changes);
• Calculate and verify payroll vouchers and system generated time reports;
• Verify correct positions and rates of pay from paperwork generated by Human Resources & balance all payroll entered to produce an accurate biweekly payroll;
• Other payroll duties and processes as assigned.

Pay

$23.25/Hour Minimum