Payroll Clerk

Overview

Processing payroll for a diverse workforce requires precision, adaptability, and a strong commitment to accuracy. We are seeking a detail‑oriented Payroll Clerk who excels in managing complex payroll processes and takes pride in delivering accurate and timely results. In this represented position, you will work collaboratively with experienced finance and payroll professionals to ensure the accurate processing of payroll for employees across a variety of classifications, compensation structures, and collective bargaining agreements.

Responsibilities

• Review and process payroll transactions.
• Maintain payroll records.
• Resolve payroll discrepancies.
• Ensure compliance with applicable policies and labor agreements.
• Provide exceptional customer service in response to payroll‑related inquiries.

Working Procedures

• Extend time records and enter data through terminal as required.
• Extend daily elapsed time and summarize weekly hours worked, overtime, and shift differential.
• Calculate changes in gross pay due to rate changes, management transfers, shortages, vacations, holidays, or other exceptions for the current or prior payrolls.
• Calculate withholding tax when required.
• Verify payroll distribution controls of all hours worked, including regular, overtime, and night‑shift bonus.
• Make changes to the payroll master file when necessary.
• Verify and balance monthly, quarterly, and year‑to‑date payroll reports to the payroll summary.
• Prepare advance vacation pays and termination pays when necessary.
• Process inquiries pertaining to Social Security, Unemployment Compensation, or other similar requests.
• Account for all checks by maintaining serial‑number controls.
• Perform other miscellaneous clerical duties as required.

Requirements

• High school diploma or equivalent.
• Willingness to work 1st shift (7 am–5 pm), Monday – Thursday.
• Willingness to work overtime, weekends, and holidays.
• Experience using an automated payroll system (ADP, Ceridian, Workday, Peoplesoft, or SAP).
• Proficiency with Microsoft Excel and Word.
• Strong interpersonal skills and ability to work well in a team environment.
• Detail‑oriented with time‑management skills.
• Experience with a time‑management system (Kronos preferred).
• Understanding of Federal and Pennsylvania payroll laws and payroll tax regulations.
• Ability to think and work independently.
• Ability to handle confidential information such as salaries, bonuses, and employee data.