Payroll Clerk

About the role

Description Department: Accounting
Classification: Non-Exempt
Rate of Pay: $28.00 per hour (equivalent to $58,240.00 annually)
Location: Eastlake
Purpose Of The Role: Under general supervision, the Payroll Clerk provides a wide variety of general clerical and administrative duties to support the processing of payroll, maintaining accurate records, and ensuring compliance with applicable federal, state, and local laws.

Essential Duties And Responsibilities

• Aid in processing bi-weekly payroll for CDA employees, including the processing of garnishments, levies, and deductions.
• Verify employee timesheets, hours worked, and leave requests; assist in the resolution of discrepancies with supervisors and staff.
• Prepare payroll-related reports, including wage summaries, tax filings, and benefit deductions.
• Collaborate with HR and Finance teams to ensure payroll changes (e.g., promotions, pay adjustments, benefits) are accurately reflected.
• Respond promptly and professionally to employee inquiries regarding payroll and deductions.
• Aid in supporting audits and maintaining secure payroll files and documentation.
• Aid in annual W-2 distribution and related tax reporting.
• May perform various other duties and/or projects, as assigned.

Minimum Qualifications

• Education, training, and/or experience that demonstrate possession of the knowledge, skills and abilities listed above.
• A Bachelor's Degree in Accounting; and 1-3 years of experience with payroll processing and reports, prior detail-oriented experience in which prioritization and organization skills were necessary; experience working with deadlines in a fast-paced environment; ability to meet deadlines and work under pressure.

Knowledge, Skills & Abilities

• Proficient in Microsoft Office, to include Word, Excel, Power Point and Outlook; data entry, spreadsheet and word processing programs; use various computer applications proficiently on a daily basis to review schedules, update, track, and research status or criteria, and/or produce reports; clerical accounting methods, forms, and techniques; office practices and procedures related to processing and recording accounting and bookkeeping transactions.
• Ability to use copy, scanners, and postal meters in a safe and efficient manner.
• Ability to initiate prompt and professional responses to co-workers, and other individuals; maintain confidentiality and follow privacy laws, rules and regulations and procedures in regards to record keeping, using appropriate judgment in answering questions, releasing information considering the consequences of disclosure.

Physical Requirements

• Regular to repetitive use of the hands to use computer and office equipment, including fingering and handling such as, picking, pinching, seizing, holding, grasping, turning, or otherwise working with hand or hands;
• Frequent upward and downward motion of the neck, twisting and bending of the waist, pulling file drawers and carts, reaching above and below shoulders, sitting, talking, hearing, pushing;
• Sometimes lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds;
• Sometimes stand, walk, stoop, crouch, and kneel;
• Close vision and color vision required.

Work Environment

The noise level in the work environment is usually low to moderate. Reasonable accommodations in the work environment may be made to enable individuals with disabilities to perform the essential functions.

Work Schedule

• Full-time, Monday – Friday, 40 hours per week, typically 8:30 am to 5:00pm.
• May require evening and weekend hours based on the needs of the program.
• This position may be eligible for a hybrid work schedule of up to twenty-four (24) hours remote and sixteen (16) hours in-office per week following the successful completion of training.
• Remote work is not guaranteed and may be modified, suspended, or discontinued at any time based on business and operational needs.
• In-person attendance may be required for trainings, meetings, or other agency-related purposes.

Benefits

• Medical | Dental | Vision - 80% paid by the employer in the first year, and 100% thereafter
• Ongoing Training and Staff Development opportunities
• Flexible Spending Account
• Legal Service Plans Available
• Paid Holidays, Sick Pay, and Vacation Time
• Additional Vacation Days – Earn up to 5 bonus days after 3 years, and up to 15 bonus days after 10 years
• Long-Term Disability
• Group and Voluntary Life Insurance Plan
• Annual Employer Contribution Plan and Employee 401(k) Contribution
• Employee Assistance Program