Payroll/ AP Specialist

We need to output only HTML fragment, no html/body tags, no markdown fences. Use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include sections only when posting has real specific content. Let's parse the posting. Content: - Intro paragraph: "Seeking Payroll/ AP Specialist! Join a well-established and growing company in the food manufacturing and consumer products industry that is committed to delivering high-quality products enjoyed by customers throughout the region. This is an excellent opportunity for a detail-oriented accounting professional to play a key role in both payroll and accounts payable functions. The Payroll AP Specialist will be responsible for ensuring the accurate and timely processing of employee payroll, vendor payments, invoice management, and financial records while supporting the overall efficiency of the accounting team. This position offers a dynamic blend of responsibilities and the opportunity to make a meaningful impact in a collaborative and fast-paced environment." That's prose; could be under About the role? Usually "About the role" heading. - Qualifications: bullet list: "1+ year of experience with payroll processing for minimum 200 employees", "3+ years of experience with full-cycle accounts payable invoice processing", "Must have previous experience with ADP", "Must be proficient with intermediate Excel functions (pivot tables and VLOOKUPS)". That's qualifications. - Job Description: Actually they have a "Job Description" heading with a paragraph: "The Accountant II oversees end-to-end payroll processing for a large hourly workforce, provides secondary support to accounts payable, and contributes to general accounting and month-end close activities. This role manages multi-state payroll through ADP, ensures GAAP-compliant accounting, supports inventory-related cost tracking, and partners closely with finance and HR in a highly visible, growth-oriented corporate environment." That could be part of About the role or maybe separate? But we can incorporate into About the role. - Responsibilities: long list of bullet points (starting with "Process full-cycle payroll through ADP..." etc). Those are responsibilities. - Job Type & Location: "This is a Permanent position based out of Vancouver, WA." That's location and job type. Could be under Schedule? Actually schedule is about work schedule (full-time, part-time). Not given. Location maybe not a heading; we can embed in a paragraph. - Pay And Benefits: "The pay range for this position is $75000.00 - $90000.00/yr." Then description about compensation factors. That's Pay. - Benefits & Perks: list: Medical, Dental & Vision Coverage, 401(k) Retirement Plan, Paid Time Off & Vacation, Employee Discount Program, Stable Direct-Hire Opportunity, Growth and Leadership Development Opportunities, Collaborative Team Environment. That's Benefits. - Workplace Type: "This is a fully onsite position in Vancouver,WA." That's Schedule? Actually schedule could be about onsite vs remote. Could be under Schedule heading? The instruction says use

for Schedule if present. We have workplace type (fully onsite). That could be considered schedule? Might be better to put under Schedule? But schedule usually refers to hours (full-time, part-time, shift). Not given. However we have "Workplace Type" which is not exactly schedule but could be placed under Schedule? The instruction: "Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." So we can use Schedule heading for workplace type if that's the only relevant info. But we need to ensure we only include sections when posting has real specific content. The posting does have "Workplace Type This is a fully onsite position in Vancouver,WA." That's specific. So we can create a Schedule section with that content. - Application Deadline: "This position is anticipated to close on Sep 29, 2026." That's metadata; we should drop or fold into short p. According to instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

or drop it. Application deadline is minor metadata; we can fold into a short p maybe under About the role or at end. Probably drop it. - About Aston Carter: that's boilerplate about the staffing agency; we should remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "About Aston Carter" section is likely boilerplate; we should remove it. Also the equal opportunity employer statement etc. Remove. Thus we need sections: About the role (intro + job description paragraph), Responsibilities (list), Qualifications (list), Benefits (list), Pay (pay range), Schedule (workplace type). Possibly Skills? Not explicitly listed separate; qualifications cover skills. Could combine qualifications and skills? But we have qualifications section; we could also have Skills if there are specific skills like ADP, Excel. But qualifications already cover them. We'll not create Skills unless distinct. We need to preserve all substantive information; do not invent or summarize away detail. So we must keep all bullet points exactly as given (maybe rephrase? Must preserve meaning; we can keep same wording). Use

• for any list of duties/requirements/benefits. We need to output only HTML fragment. Let's craft:

  About the role

  Seeking Payroll/ AP Specialist! Join a well-established and growing company in the food manufacturing and consumer products industry that is committed to delivering high-quality products enjoyed by customers throughout the region. This is an excellent opportunity for a detail-oriented accounting professional to play a key role in both payroll and accounts payable functions. The Payroll AP Specialist will be responsible for ensuring the accurate and timely processing of employee payroll, vendor payments, invoice management, and financial records while supporting the overall efficiency of the accounting team. This position offers a dynamic blend of responsibilities and the opportunity to make a meaningful impact in a collaborative and fast-paced environment.

  The Accountant II oversees end-to-end payroll processing for a large hourly workforce, provides secondary support to accounts payable, and contributes to general accounting and month-end close activities. This role manages multi-state payroll through ADP, ensures GAAP-compliant accounting, supports inventory-related cost tracking, and partners closely with finance and HR in a highly visible, growth-oriented corporate environment.

  Responsibilities

  • Process full-cycle payroll through ADP for approximately 230 to 240 direct employees, primarily hourly, across Oregon and Washington.
  • Direct the production and issuance of paychecks and electronic deposits, ensuring accuracy and timeliness.
  • Maintain detailed payroll reports covering earnings, taxes, deductions, leave balances, and other payroll activity.
  • Review payroll liabilities and verify related federal and state tax calculations for accuracy and compliance.
  • Balance payroll accounts, perform payroll reconciliations, and resolve discrepancies promptly.
  • Respond to employee payroll questions and information requests with professionalism and confidentiality.
  • Maintain and update payroll policies, procedures, and guidelines to support consistent and compliant operations.
  • Safeguard employee and payroll data by maintaining strict confidentiality at all times.
  • Coordinate closely with HR on timecards, leave, garnishments, and employee changes affecting payroll.
  • Ensure payroll- and HR-related invoices are submitted promptly to accounts payable for processing.
  • Serve as the primary payroll processor, working with the Corporate Controller as backup when needed.
  • Provide secondary support to the accounts payable function, collaborating closely with the AP team.
  • Process invoices, purchase orders, receipts, and vendor payments in alignment with established procedures.
  • Perform three-way matching among purchase orders, receipts, and invoices to ensure accuracy and proper authorization.
  • Research and resolve pricing, receiving, invoice, and payment discrepancies in a timely manner.
  • Track costs associated with inventory purchases and support inventory accounting and cost tracking.
  • Monitor open purchase orders, receipts, invoices, payments, and vendor statements to maintain clean AP records.
  • Maintain vendor relationships and ensure required compliance documentation is current and complete.
  • Prepare accounts payable reporting and communicate issues and trends to management.
  • Respond promptly and professionally to vendor inquiries and requests for information.
  • Perform general ledger account reconciliations, including accruals and prepaid expenses.
  • Support month-end close activities by preparing journal entries, reconciliations, and supporting schedules.
  • Identify and correct coding, process, and system issues within payroll, AP, and general accounting workflows.
  • Communicate reconciliation results, variances, and financial information to managers and key stakeholders.
  • Prepare reports, analyses, and presentations that support process improvement, ERP optimization, and automation initiatives.

  Qualifications

  • 1+ year of experience with payroll processing for minimum 200 employees
  • 3+ years of experience with full-cycle accounts payable invoice processing
  • Must have previous experience with ADP
  • Must be proficient with intermediate Excel functions (pivot tables and VLOOKUPS)

  Benefits

  • Medical, Dental & Vision Coverage
  • 401(k) Retirement Plan
  • Paid Time Off & Vacation
  • Employee Discount Program
  • Stable Direct-Hire Opportunity
  • Growth and Leadership Development Opportunities
  • Collaborative Team Environment

  Pay

  The pay range for this position is $75000.00 - $90000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

  Schedule

  This is a fully onsite position in Vancouver, WA.

  We should not include any extra sections like Requirements (we have Qualifications). Could also include Requirements but we have Qualifications; maybe we should not duplicate. The instruction says use headings e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have Qualifications; we could also have Requirements but we don't have separate requirements beyond qualifications. Could combine but we already have Qualifications. It's okay to omit Requirements if no distinct content. The instruction: "include a section ONLY when the posting has real, specific content for it". So we omit Requirements. Check for any duplicated lines: we have not included boilerplate. Check that we preserved all substantive info: intro, job description paragraph, responsibilities list, qualifications list, benefits list, pay range, workplace type. Did we miss any? The posting also had "Job Type & Location This is a Permanent position based out of Vancouver, WA." We omitted that; we could incorporate location into Schedule or About the role. The location is Vancouver, WA. We already have Schedule mentioning fully onsite position in Vancouver, WA. That includes location. Job type Permanent is not captured; maybe we should add that to About the role or Schedule. The job type is Permanent; we could add a sentence in About the role: "This is a Permanent position." But we already have intro; we could add a short p about job type. However we must preserve all substantive information; we omitted "Permanent". Let's add it. We could add a sentence in About the role after intro: "This is a Permanent position based out of Vancouver, WA." But we already have location in Schedule; maybe we can keep location there and mention Permanent in About the role. Let's adjust About