Payroll and HR Administrator

As a global leader in the design and manufacture of specialty heat exchangers and heat transfer solutions, API Heat Transfer has a legacy of industry-leading performance spanning more than 140 years. Our corporate culture is built on reliability, superior performance, and innovative technologies driven by passionate professionals.

About the role

As Payroll and HR Administrator, you will own our weekly payroll operations across multiple states—ensuring accuracy, compliance, and timely delivery for our US workforce. You will partner with internal teams to solve employee problems, manage data integrity, and support HR initiatives.

Responsibilities

• Process weekly payroll for multiple states with precision and timeliness, ensuring full compliance with federal, state, and local regulations
• Calculate, track, and manage all deductions (benefits, garnishments, wage assignments) with accuracy and documentation, doubling deductions when necessary to keep employees current
• Oversee new-hire data entry and termination processing in ADP WorkforceNow, serving as a quality checkpoint
• Generate and distribute weekly and monthly payroll reports to HR and Finance teams
• Respond to employee and manager inquiries in a timely manner
• Support recruitment efforts as needed, including scheduling interviews
• Contribute to process improvements and compliance updates
• Support learning management system administrative tasks
• Participate in audits as needed
• Assist with engagement and/or training events

Requirements

• Associate's degree plus minimum 5 years of multi-state payroll experience, OR minimum 7 years of multi-state payroll experience without degree
• Advanced proficiency in Microsoft Excel and Word
• Demonstrated expertise in ADP WorkforceNow, including Smart Compliance, Analytics, Payroll, G/L, Custom Reporting, and iReports
• Experience with Performance Review and Goal modules (preferred)
• Strong attention to detail and discipline around timelines and confidentiality
• Willingness to travel up to 20% domestically as needed for training, audits, or site support
• Ability to collaborate with other departments and work independently
• Ability to review and manage calendars

Benefits

• Hybrid work flexibility—remote and/or on-site at a nearby location
• Career development in a stable, growing industrial manufacturer
• Recognition programs and peer appreciation culture
• Competitive pay & benefits