Payroll and Benefits Specialist - onsite

About the Role

Eccalon is seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our team and ensure accurate and timely payroll processing and benefits administration. You will be responsible for compliance, ensuring all employees are paid accurately and on time, and assisting with office benefits including healthcare and 401K plans. This role involves ensuring all payroll and tax filing requirements are met, advising employees on benefits coverage, interacting with insurance providers, and maintaining payroll records and year-end reports.

Responsibilities

• Process payroll for all employees, ensuring accuracy and compliance with company policies and legal regulations.
• Ensure all payroll transactions are processed accurately and in a timely manner, including new hires, terminations, and changes to employee information.
• Oversee and manage the complete payroll process, including accurately calculating wages, bonuses, commissions, and deductions.
• Maintain and update payroll records, including employee information, deductions, and benefits.
• Prepare and distribute payroll reports, statements, and summaries for management and employees.
• Administer employee benefits programs, including enrollment, changes, and terminations.
• Serve as the primary point of contact for employees regarding payroll and benefits inquiries, providing excellent customer service and resolving issues promptly.
• Ensure compliance with federal, state, and local payroll laws and regulations and monitor changes in laws and regulations related to payroll and benefits.
• Collaborate with HR and finance departments to ensure seamless payroll operations, including reconciling payroll and benefits data, resolving discrepancies, and ensuring accurate reporting.
• Assist in the development and implementation of payroll and benefits policies and procedures.
• Assist with year-end payroll activities, including W-2 preparation and distribution.
• Support the annual benefits open enrollment process, including communication to employees and coordination with benefit vendors.
• Conduct retirement and benefits-related calculations and analysis.
• Research and recommend appropriate benefits plans and services based on data analysis.
• Coordinate non-salary employee compensation like retirement plans, pensions, tuition reimbursement, and stock options.
• Assist with the administration of all benefits and retirement programs.
• Assist employees regarding benefits claim issues and plan changes.
• Distribute all benefits enrollment materials and determine eligibility.
• Enroll employees with carriers and process life status changes.
• Respond to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes, and other general inquiries.
• Process and administer all leave-of-absence requests and disability paperwork: medical, personal, disability, and FMLA.
• Effectively interpret FMLA and ADA implications as they relate to leaves of absences/disabilities.
• Respond to 401(k) inquiries from managers and employees relating to enrollments, plan changes, and contribution amounts. Manage the annual catch-up contribution enrollment.
• Assist with the open enrollment process.
• Administer the tuition reimbursement program.
• Stay updated on industry trends and best practices in payroll and benefits administration.

Requirements

• Bachelor's degree in Accounting, Finance, Human Resources, or related field.
• Certified Payroll Professional (CPP) certification.
• Minimum of 5 years of proven experience as a Payroll and Benefits Specialist or in a similar role.
• Strong understanding of payroll processes, laws, and regulations.
• In-depth knowledge of payroll processing, tax regulations, and benefits administration.
• Proficiency in payroll software (e.g., ADP, Paychex) and MS Office Suite.
• Excellent attention to detail with the ability to perform complex numerical calculations.
• Exceptional organizational and time management skills with the ability to meet deadlines.
• Strong analytical and problem-solving abilities.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills to interact with employees at all levels.

Preferred Qualifications

• SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) certification credential.

About the Organization

Eccalon provides global solutions to the most challenging technological issues of the 21st century. Our evolving portfolio spans five major markets: Machine Learning, Cybersecurity, Aerospace & Defense, Material Sciences, Advanced Manufacturing, Sports Science, Biotechnology, and Health & Life Sciences.

Eccalon's executives foster a supportive work environment allowing our teams to thrive, with a fierce dedication to innovation, security, and people. Our culture is built on inclusion, teamwork, and trust, and we are committed to offering career advancement opportunities to all employees. You will be joining a team of innovators, working with cutting-edge technologies, supporting mission-critical projects, and making an impact.

Benefits

Encouraging a healthy and balanced life, we offer an extensive benefits package to support the wellness of our employees and their families.