Payroll and Benefits Specialist

Responsibilities

• Payroll Administration: Process bi-weekly payroll accurately and on time through ADP Workforce Now; validate payroll data; resolve payroll discrepancies; conduct regular audits and reconciliations.
• Benefits Administration: Administer all employee benefits programs; manage enrollments, life event changes, and terminations; support open enrollment planning, execution, and employee education; maintain accurate benefits records.
• Leaves of Absence (LOA) Management: Administer leave programs; serve as the primary point of contact for employees navigating leave; manage return-to-work processes; ensure compliance with state-specific requirements and reporting obligations.
• 401k & Retirement Administration: Administer the company’s 401(k) plan; coordinate with plan providers; support compliance activities; assist employees with retirement plan questions and education; ensure timely reconciliation of contributions and funding.
• Workers Compensation: Manage workers’ compensation claims; track claims; support return-to-work efforts; monitor trends; ensure compliance with state-specific requirements and reporting obligations.
• Compliance & Process Improvement: Ensure compliance with multi-state tax regulations, labor laws, and internal policies; maintain payroll-related tax setups; support audits, benefits renewals, software integrations, and process enhancements; identify and implement opportunities for continuous improvement.
• Employee Support: Serve as a trusted resource for employees regarding payroll, benefits, retirement, and leave questions; provide clear, timely, and empathetic communication; educate employees on payroll timelines, deductions, and benefit offerings; handle sensitive information with a high level of confidentiality and professionalism.

Qualifications

• 3+ years of experience in payroll and benefits administration in a multi-state environment.
• Strong experience with ADP Workforce Now (or similar HRIS/payroll systems).
• Working knowledge of 401(k) administration, leave laws (FMLA, ADA), and workers’ compensation.
• Strong understanding of payroll tax regulations and benefits compliance.
• High attention to detail with strong problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills and a service-oriented mindset.

Pay & Benefits

Competitive Salary of $65,000 - $70,000 / annually
Generous benefits package! Including health, dental and vision.
401K + 4% employer matching
Three weeks of PTO
Paid wellness time
Paid volunteer time
Paid YuDay Parental Leave
11 paid holidays
Company paid STD, LTD and Life insurance