Payroll and Benefits Specialist

About the role

Ledgent is seeking a detail-oriented Payroll & Benefits Specialist to support key payroll, benefits, and HR administration functions in a fast-paced environment, balancing compliance, employee support, and process improvement.

Responsibilities

• Process multi-state payroll and ensure accuracy of deductions, taxes, and compliance requirements.
• Manage payroll tax registrations, quarterly and annual tax filings, and year-end reporting, including W-2s and 1095-Cs.
• Oversee timekeeping processes, approvals, overtime monitoring, and issue resolution.
• Administer employee benefits programs, including enrollments, qualifying life events, carrier feeds, invoice reconciliations, and open enrollment.
• Maintain and support HRIS systems, user access, workflows, forms, reporting, and troubleshooting.
• Administer employee leave programs and ensure compliance with federal and state leave regulations.
• Partner with Accounting on payroll reporting, general ledger support, and audits.
• Support onboarding and employee orientation, including training on timekeeping and self-service tools.
• Maintain personnel records, employee data changes, and I-9 compliance.
• Respond to employee HR inquiries and provide timely, customer-focused support.
• Assist with HR projects, policy development, and organizational initiatives.

Requirements

• 2-4 years of HR experience with a strong focus on payroll and benefits administration.
• Experience processing multi-state payroll and managing payroll tax compliance.
• Hands-on experience administering employee benefits programs.
• Experience with UKG Ready preferred; experience with Workday or similar HRIS/payroll systems also considered.
• Strong attention to detail and commitment to accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong technical proficiency with Microsoft 365 and HR systems.

Qualifications

• Bachelor's degree preferred.
• SHRM or HRCI certification preferred.

Benefits

• Opportunity to make a meaningful impact on the employee experience.
• Collaborative and supportive team environment.
• Competitive compensation and benefits package.
• Hybrid work flexibility with occasional in-office collaboration.