Payroll and Benefits Coordinator

Location: Concord, Massachusetts | Part-time (50% FTE) | Salary: $30,000–$33,000

About the School

Nashoba Brooks School educates children for a life of continuous learning, accomplishment, and leadership in a diverse and changing world. The School nurtures students’ growth and character, while fostering the development of each child’s personal excellence in academics, athletics, and the arts. Nashoba Brooks believes that diversity enriches and strengthens community and challenges individuals to become agents of change in creating a more fair and equitable world.

Campus highlights include two gyms; two science centers; a dining-meeting commons; and a dedicated arts building with music labs, visual-arts studios, and an auditorium with a performance stage. Over 90 percent of Middle-School students participate in interscholastic athletics. Service learning is embedded in the curriculum at every level, and students are actively engaged in making connections to the community. The 30-acre campus is two miles from downtown Concord, Massachusetts.

Responsibilities

• Payroll Administration
  • Prepare and manage bi-weekly and semi-monthly payroll.
  • Prepare quarterly payroll reconciliations for annual audit.
  • Maintain and monitor internal accounting ledgers of all payroll/compensation activities.
  • Process 1099 contractor contracts.
  • Process and run year-end W-2s.
• Employee Benefits Administration
  • Manage benefits for current employees, including enrollment, inquiries, and problem resolution regarding pension, tax-deferred benefits, short- and long-term disability, FMLA, life insurance, and workers’ compensation within the Paycom payroll system.
  • Manage terminated employees’ paperwork, including COBRA, unemployment, and monitoring payments of COBRA participants.
  • Prepare all insurance payables; review billing statements, verify participant contributions, and authorize payments.
  • Assist in the research and development of new plans or modifications to existing plans.
  • Provide data requests for benefits-related census and benchmarking.
  • Organize, prepare, and conduct annual benefits open enrollment.
  • Maintain employee files, including attendance records.
  • Notify employees of time-off balances.
• System & Compliance
  • Update the Paycom payroll system annually (as needed) for attendance-policy updates (accruals), benefit policies, announcements, calendars, etc.
  • Maintain Paycom payroll-system EDI feeds and accuracies.
  • Coordinate, maintain, and monitor employee and parent Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) databases, including fingerprint-based criminal background checks and providing homeroom teachers with updated CORI lists.
  • Serve as point of contact for MEP Retirement newsletters, 403(b) audit paperwork collection (e.g., employee census and payroll reports).
  • Complete annual compliance and reporting as assigned.
• Recruitment & Onboarding
  • Coordinate the process for annual employee-handbook review and revision.
  • Manage compliance and review of human-resources–related policies and procedures for School employees.
  • Coordinate recruitment and onboarding of new employees (e.g., postings, managing position descriptions).
  • Send out annual contracts and seasonal stipends.

Requirements

• Prior payroll and benefits experience required.
• Strong Excel skills preferred.
• Demonstrated commitment to advancing the School’s core values of integrity, collaboration, inclusivity, empathy, and resilience.