Payroll Analyst (Solid Waste)

About the role

Works under the general direction of assigned supervisor to provide administrative support to service centers within the division.

Responsibilities

• Performs data entry duties and standard accounting functions.
• Maintains employee personnel files and documentation.
• Processes payroll related matters or, Maintains, sorts, organizes, and archives other administrative files as required.
• Ensures all files and reports are prepared for audits in accordance with internal or external requirements.
• Keeps records of materials and equipment ordered, received, and issued.
• Interacts and collaborates with the 311 Support Center to resolve citizens’ complaints.
• Consults appropriate city personnel or external agency to resolve complaints regarding service requests.
• Analyzes and manages work orders to ensure accurate data is input into the appropriate systems.
• Affords assistance with monitoring or tracking payments for proper documentation and authorization.
• Utilizes appropriate Oracle reports or applications to verify funds in absence of Supervisor.
• Verifies accuracy of inventory and equipment and prepares reports for management review.
• Routes mail, directs visitors, and performs other administrative tasks as needed.
• Creates and prepares a variety of correspondences, memorandums, spreadsheets and reports by utilizing various computer applications.
• Schedules, dispatches, and maintains assignments of employees and contracts pertaining to various divisional related functions.
• Assigns tasks such as tracking notice of violations and civil penalty assessed to entities for non-compliance with established regulations; invoice preparation, tracking department expenditures and various program fees.
• Interacts and communicates verbally and in writing with the general public, other team members, and management on a variety of issues and concerns to support administrative operations as needed.

Qualifications

• Associate’s degree in Business or Public Administration or a related field and four (4) years’ experience in administrative support functions;
• or any combination of experience and training which enables one to perform the essential job functions.
• Working experience using MS Word, MS Excel, and Oracle software preferred.