Payroll Analyst

About the role

This is a Full-Time Administrative position at grade 15, with an annual salary range of $62,418 to $83,224. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Responsibilities

• Coordinate and participate in technical payroll accounting activities, including preparing, maintaining, processing, analyzing, and auditing manual and automated payroll data, information, records, and reports.
• Lead, train, and provide work direction and guidance to staff on daily tasks and projects.
• Act as the Senior Director in their absence and provide backup for the Payroll Specialist as needed.
• Identify inefficiencies in system processes and suggest and implement improvements.
• Provide superior customer service to employees and external stakeholders, interpreting and educating on payroll-related laws, policies, and agreements.
• Assist and troubleshoot issues with HR/Payroll/Time & Attendance systems, ensuring data accuracy.
• Run bi-weekly batch imports of faculty contracts, process adjustments, and balance contract amounts.
• Reconcile and submit the State University Retirement System file, researching and calculating adjustments.
• Develop and post payroll-related information on web-based communication platforms.
• Prepare and distribute quarterly and year-end payroll reports, ensuring accuracy and timely tax filings.
• Respond to requests for information or documentation from internal and external customers.
• Audit payroll transactions for accuracy and compliance with laws, policies, and union contracts.
• Perform other duties as assigned which pertain to the job description.

Requirements

• Bachelor's degree or equivalent in a payroll-related field.
• Minimum of 5 years of in-house payroll processing experience.
• Proven experience as a Payroll Analyst, Coordinator, or similar role.
• Knowledge of payroll principles, practices, regulations, and HR best practices.
• Ability to interpret and apply laws, policies, procedures, and collective bargaining provisions.
• Knowledge of payroll wage garnishments.
• Excellent analytical skills with attention to detail and accuracy.
• Expertise in payroll systems, HRIS, and Microsoft Office, especially Excel.
• Strong time management, problem-solving, and data analysis skills.
• Ability to handle sensitive information with confidentiality and discretion.
• Initiative to research, troubleshoot, and recommend solutions.
• Excellent oral and written communication skills.
• Ability to respond to auditor requests and make sound decisions.
• Effective presentation and training skills for diverse audiences.
• Experience with Colleague ERP and/or Workforce time and attendance software preferred.
• Payroll experience within a union environment and/or higher education preferred.
• Certified Payroll Professional (CPP) preferred.

Qualifications

• Master's degree required.
• Teach developmental through college-level courses.
• Flexible scheduling and supportive environment.
• Help guide students through funding processes with accuracy and care.
• Show genuine satisfaction in helping students navigate the financial side of their education journey.
• Be a part of the kind of meaningful day-to-day work that comes from helping students stay on track toward their goals.
• Open access and student success shaped everything about how its staff show up to work.

Skills

• Close visual acuity (e.g. computer, assembly)
• Moderate noise
• Sedentary (up to 10 lbs occasionally, sitting most of the time)
• Typical office or administrative

Benefits

• Medical, Dental, Vision Insurance
• Life and Long-Term Disability Insurance
• Flexible Spending Account (FSA, DCA, Commuter)
• Retail Plans (Pension, 457b, 403b)
• Time Off with Pay
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Sick Banks

Pay

$62,418 to $83,224 annually

Schedule

M-F 8:00 am - 5:00 pm

Application Instructions

The initial posting date for this position is 03/24/2025. Elgin Community College Support Staff Association (SSECCA) members that apply by 04/07/2025 and meet the posted minimum qualifications will receive full consideration.

Equal Opportunity Employer

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

Contact Information

Building B, Room B210
847-214-7745