Payroll Analyst

Role expectations

• Ensure accurate and timely processing of the US and Canadian (CAD) payrolls and have knowledge related to benefits and taxes of each.
• Review, audit, and process accurate US and CAD bi-weekly & semi-monthly payrolls with knowledge and experience related to company policies, taxes, benefits and statutory wage and hour laws.
• Review, audit, and process employee payroll related transactions for 1,800+ employees to the payroll system including but not limited to salary changes, benefit deductions, direct deposit maintenance, terminations, leave of absences, wage garnishments, stock and equity transactions, manual checks, and the calculation of hourly timecards.
• Follow payroll procedures while interpreting and evaluating policies and procedures and suggesting changes for improving the responsiveness, efficiency, and accuracy of the process.
• Oversee a variety of issues and challenges that might occur in conjunction with employee pay. This may include hours, pay rates, benefit deductions and special payment related variances taking action to resolve prior to pay finalization.
• Onboard employees from Workday to the ADP WFN system and ensure they are properly provisioned for access and payroll processing.
• Review timecards for exceptions while collaborating with employees and managers to ensure accuracy and completeness prior to payroll processing.
• Manage leave of absence (LOA) as it relates to payroll processing and coordinate and advise HR/Benefits of any irregularities such as overpayments or accrued deduction balances.
• Prepare, audit, and distribute bi-weekly and monthly payroll reports to management.
• Coordinate 401k report and RRSP fund distribution to the plan administrator and reporting requirements with plan administrator.
• Maintain 404 Controls for US and CAD payroll.
• Provide system training to employees (ADP payroll and timecard system), preparing and distributing quick-reference guides and other materials as needed.
• Work closely with HR and Tax department for workers comp, 401k, and audits.
• Provide responsive documentation for audits and court-ordered subpoenas.
• Continue education regarding new tax and reporting requirements.
• Ensure the effective fulfillment of objectives and deadlines assigned to the group.
• Comply with all safety policies, practices, and procedures. Report all unsafe activities to supervisor and/or Human Resources.
• Participate in initiative-taking team efforts to achieve departmental and company goals.
• Other duties as assigned.

What We're Looking For

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Strong organization, analytical, interpersonal, and oral and written communications skills.
• Bachelor's degree or equivalent experience.
• 4+ years processing US multi-state and multi-cycle payroll for non-exempt and exempt employees.
• 2+ year processing Canada, multi-provincial payroll for non-exempt and exempt employees.
• ADP Workforce Now highly desired.
• Workday/HCM experience preferred.
• SAP experience preferred.
• CPP preferred.
• Experience with stock and equity programs preferred.

Benefits

• Medical, dental, and vision plans with Health Savings Account option for some plan offerings.
• Discounts on Invisalign and Vivera to employees and eligible dependents after 90 days of employment.
• Back-up Child/Elder Care and access to a caregiving concierge.
• Family Forming Benefits – available to employees, and their spouse or domestic partner, covered under one of Align's health plans.
• Breast Milk Delivery and Lactation Support Services.
• Employee Assistance Program.
• Hinge Health Virtual Physical Therapy – available to all employees and eligible dependents (age 18+) enrolled in an Align medical plan.
• Short-term and long-term disability insurance.
• Basic Life Insurance and Accidental Death and Dismemberment.
• Voluntary Supplemental Life Insurance for Employee, Spouse/Domestic Partner, and Child(ren).
• Flexible Spending Accounts – health care account (including limited health FSA if enrolled in HDHP), dependent care account, and pre-tax commuter benefit plan.
• 401k plan with discretionary Company match of 50% up to 6% of eligible earnings up to a maximum match of 3%. Employer match vests after two years – 25% year one and 100% at year two. Traditional, Roth, and after-tax options available.
• Employee Stock Purchase Program (employees must work 20 hours or more and be employed on purchase date to be eligible).
• Paid vacation of up to 17 days during the first full year of employment (accrued at 5.24 hours each pay-period), carries over to a maximum cap of 30 days. Accrual increases based on tenure. Employees who work 32 hours or more per week receive prorated accrual based on scheduled hours and tenure.
• Sick time accrued at one hour for every thirty worked, carry over up to 80 hours maximum balance.
• 11 company-designated paid holidays throughout the year.
• If employed for at least 12 consecutive months, 6 weeks of paid Parental Leave. If less than 12 months, 4 weeks of paid Parental Leave. All parental leave must be completed within one year of birth or placement. Parental leave is in addition to any state and/or local parental leave benefits.
• Three days of paid bereavement leave; may be extended to 5 paid days due to travel.
• Non-exempt employees receive full pay for up to 10 days of jury duty. Exempt employees receive full salary during any week they serve and perform any work.
• Other insurance such as legal, critical illness, voluntary accident, long-term care, auto, home and pet insurance are available for purchase.
• To the extent applicable state or local law offers more generous benefits, Align complies with any such law.