Payroll Administrator/Staff Accountant

About Microbac

Microbac Laboratories, Inc. is a premier commercial laboratory testing firm that partners with clients nationwide, offering laboratory solutions to life science, food and nutrition, and environmental industries. We serve our clients with the utmost expertise and respect for their market requirements, constraints, and challenges. With over 50 years of trusted, analytical and measurement experience, we embody a company-wide commitment to exceptional customer experience. As a privately held third-party testing company, Microbac operates with a commitment to our workforce, safety, quality, and compliance. Our diverse work portfolio includes broad accreditation offerings and tested insights across the environmental, food and nutrition, and life science markets.

About the Role

The Payroll Administrator/Staff Accountant evaluates and manages the payroll practices at Microbac, ensuring accurate employee compensation, tax withholdings, and deductions in compliance with federal, state, and local regulations. This role is also responsible for providing support for balance sheet reconciliation for the Finance team.

Responsibilities

• Create efficiencies and improve processes for payroll practices, utilization of ADP Essential Time, and tax compliance.
• Manage federal, state, and local tax withholdings, social security, and unemployment insurance using ADP SmartCompliance.
• Monitor and maintain consistent processes for tax compliance and filings.
• Provide reports and data analysis for payroll cycles, identifying discrepancies and/or adjustments causing inconsistency in numbers.
• Assist senior leaders with analyzing data related to overtime, vacation payout liabilities, and inconsistencies in time and attendance or paid time off management.
• Collaborate with Human Resources on people moves, promotions, salary adjustments, new hires, terminations, and payroll discrepancies.
• Process bi-weekly payroll, distribute payroll reports, and execute year-end processes related to payroll and tax.
• Maintain confidentiality and discretion with sensitive employee salary and personal information.
• Assist with projects and initiatives as needed.

Requirements

• Bachelor's degree in accounting, finance, or a related field, or at least 5 years of managing payroll processes with ADP Essential Time.
• Certified Payroll Professional (CPP) preferred.
• Advanced proficiency with ADP Essential Time and Certinia, or another cloud-based business management platform combining financial management, professional services automation, and enterprise resource planning tools.
• Expert skill level in Microsoft Office, especially Excel and Outlook; intermediate skill level with Teams and PowerPoint.
• Strong knowledge of labor laws and state regulations for payroll and exiting employee pay requirements.
• Experience managing and reconciling balance sheets.
• Effective and articulate verbal and written communication skills.
• Strong organizational skills and ability to multi-task in a fast-paced environment.
• Strong attention to detail for reconciling payroll, reports, and audits.

Qualities

• Commitment to positively impact a culture of accountability, appreciation, and respect.
• Eagerness to provide exceptional services and deliverables to corporate and operations teams.
• A strong customer service mindset with the ability to manage inquiries and execute transactional work efficiently.
• Eagerness to adapt to change, create efficiencies, resolve issues, and utilize resources to provide accurate responses.

Benefits

• Competitive pay
• Medical, dental, and vision insurance
• Life insurance and disability coverage
• Generous paid time off, including vacation, holidays, and flextime
• Wellness program
• Referral bonus
• Tuition reimbursement

Working Conditions

The physical demands and working conditions described are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Regularly required to use hands to finger, handle, or feel objects or tools; talk or hear.
• Occasionally required to stand, walk, and sit.
• Must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include color vision and depth perception.