Accounting & Payroll Administrator

Target Compensation: $52,000 – $62,000

About the role

A well-established organization is seeking a detail-oriented Accounting & Payroll Administrator to join its accounting and administrative team. This is an excellent opportunity for a versatile professional who enjoys a diverse role encompassing payroll, human resources support, accounts payable, and general accounting functions. The role plays a critical role in supporting daily financial operations while serving as a key resource for employee and vendor-related matters.

• Diverse role with exposure to payroll, HR, accounting, and operations
• Collaborative team environment with strong leadership support
• Opportunity to make a meaningful impact across multiple business functions
• Stable organization with a professional and supportive culture
• Highly visible role that interacts with employees, vendors, and management

Responsibilities

• Process payroll through Paychex, including timesheet review and payroll preparation
• Manage employee onboarding, rehires, terminations, and personnel records
• Support benefits administration and PTO/vacation tracking
• Assist with employee relations, training records, and disciplinary documentation
• Review and maintain payroll-related data, including tip pools and employee records
• Process accounts payable invoices and ensure accurate coding and documentation
• Upload invoices into inventory and accounting systems
• Process vendor payments via check, ACH, and virtual credit card transactions
• Perform vendor and bank account reconciliations
• Assist with general ledger reconciliations and journal entries
• Support month-end close and financial statement preparation
• Assist with annual budget setup and maintenance
• Calculate and track inventory-related cost of goods sold (COGS)
• Answer phones, assist members/customers, manage correspondence, and support office operations
• Perform administrative duties and special projects as needed

Requirements

• 4+ years of experience as an Accounting & Payroll Administrator or in a similar accounting role
• Paychex experience required
• Payroll processing experience required
• Accounts payable experience required
• Human resources administrative experience required
• Experience with bank reconciliations and vendor reconciliations
• Experience supporting month-end close activities
• Journal entry and general ledger experience
• Strong organizational and time-management skills
• Ability to handle sensitive and confidential employee information

Preferred Qualifications

• Benefits administration experience
• Budget preparation and financial statement experience
• Experience with inventory systems and COGS calculations
• Hospitality, restaurant, club, food & beverage, or service industry experience