Payroll Administrator (Remote)

About Our Client

The organization operates in the engineering, architecture, design, and consulting services industry, supporting the world’s built and natural environments. It brings together professionals across multiple disciplines to develop innovative solutions for complex infrastructure and environmental challenges. With a heritage dating back to 1906, the organization employs thousands of professionals globally and delivers impactful projects across diverse markets.

About the Opportunity

This role supports the payroll team within the Shared Services function in a remote capacity. The Payroll Administrator manages payroll processing, employee deductions, benefits-related audits, and payroll reporting across multiple entities. The position is responsible for maintaining accurate, timely, and compliant payroll operations while coordinating with internal teams and third-party administrators.

Responsibilities

• Track voluntary deductions for more than 1,200 employees.
• Monitor W-2 healthcare costs associated with a self-insured insurance plan.
• Manage missed deductions for employees on leave.
• Coordinate with third-party benefit and 401(k) administrators.
• Review third-party administrator reports for enrollments, terminations, and employee changes.
• Update employee deductions in payroll systems and tracking spreadsheets.
• Upload biweekly payroll deduction files to benefit and retirement plan administrators.
• Reconcile insurance invoices and process payments.
• Process employee garnishments.
• Prepare payroll journal entries.
• Prepare month-end payroll reports.
• Perform end-to-end payroll processing for two entities with approximately 250 employees.

Requirements

• Minimum of 5 years of multi-state payroll experience.
• Strong knowledge of state and local payroll laws.
• Accounting experience is helpful.
• Experience with ADP is preferred.
• Experience with Deltek Vantagepoint is a plus.
• FPC or CPP certification is a plus.
• Advanced Excel skills, including PivotTables, XLOOKUP, VLOOKUP, and macros.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality when handling sensitive employee and payroll information.
• Strong teamwork and collaboration skills.
• Reliable internet connection for remote work.

Pay

Salary range of $65,000 to $80,000, based on skills, experience, certifications, and location. Pay rate: $29.50 - $35.50 per hour. Compensation may vary by location based on differences in local labor costs.

Benefits

• Health insurance (medical, dental, and vision coverage).
• Vacation time.
• 401(k) retirement benefits.